Payroll HR Assistant

FLSA Status: Exempt

About the Role

The Payroll and Human Resources Specialist is responsible for accurately processing payroll and providing administrative support for a variety of human resources functions. This position ensures compliance with federal, state, and local payroll regulations while assisting with onboarding, benefits administration, recordkeeping, and HR programs.

Responsibilities

Payroll Administration

• Process payroll accurately and on schedule.
• Review and verify employee time records, payroll changes, deductions, and adjustments.
• Maintain payroll records and ensure compliance with wages and hour laws.
• Process garnishments, tax levies, child support orders, and payroll deductions.
• Reconcile payroll reports and resolve discrepancies.
• Coordinate year-end payroll activities.
• Respond to employee payroll inquiries.

Human Resources Support

• Assist with recruiting, job postings, interview scheduling, and candidate communication.
• Coordinate onboarding and orientation processes.
• Maintain personnel files and HR records.
• Assist with benefits administration and leave tracking.
• Support employee engagement, training, and recognition programs.
• Respond to routine employee questions regarding policies and procedures.

Payroll Accounting & Reporting

• Support preparation, entry, and/or review of payroll-related journal entries.
• Review payroll general ledger coding for accuracy.
• Assist with reconciliation of payroll clearing accounts.

Administrative Functions

• Maintain strict confidentiality of employee information.
• Assist with payroll, benefits, and HR compliance audits.
• Generate reports and support special projects.

Safety Responsibilities

• Follow all company safety policies, rules, and procedures at all times.
• Comprehend, retain, and comply with established safety programs and training requirements.

Requirements

• Associate degree in Human Resources, Accounting, Business Administration, or related field, or equivalent experience.
• Minimum 2 years of payroll processing experience.
• Experience with payroll systems and HRIS platforms.
• Strong attention to detail, organizational, and communication skills.
• Proficiency in Microsoft Office, especially Excel.

Preferred Qualifications

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field.
• 3-5 years of combined payroll and human resources experience.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience with the Paylocity HRIS Platform.
• Experience with multi-state payroll processing.
• Advanced Excel skills including pivot tables, lookups, and reporting.
• Experience in manufacturing.

Working Conditions & Physical Requirements

• Primarily office-based position.
• Regular use of computers, phones, and office equipment.
• Frequent interaction with employees, visitors, customers, suppliers, and leadership.

Schedule

Monday – Friday, normal business hours. Additional hours may be required to support executive travel, board meetings, company events, and other business needs.

Benefits

• Medical, dental, and vision coverage.
• 401(k) employer matching.
• Short-term and long-term disability benefits.
• Annual bonus opportunity.