Payroll/HR Administrator

About the role

The Payroll/HR Administrator has primary responsibility for the accurate and timely, full-cycle processing of multi-state payroll for Matrix and its subsidiaries. The Payroll/ Administrator will also support a variety of HR functions ancillary to payroll such as reporting, setting up state withholding accounts, entering of employee changes into the payroll/HRIS and the timekeeping systems. The Payroll/HR Administrator will be assigned as the primary team member responsible for specific HR tasks or responsibilities and as the back-up for other functions and is expected to have a general knowledge of all functions of the department. The HR Administrator will also provide backup to the administrative staff as needed.

Responsibilities

• Process bi-weekly, multi-state payroll for companies accurately and on time using payroll/HRIS and ERP systems (currently ADP Workforce Now and Deltek Vantagepoint).
• Review timekeeping records, payroll changes, deductions, earnings, adjustments, and supporting documentation to help ensure employees are paid correctly.
• Responsible for accurate and timely preparation (through payroll companies) and distribution of annual w-2 forms for employees.
• Respond to wage garnishment notices and provide documentation to employees and accounting department.
• Respond to routine payroll questions and help resolve pay-related issues with professionalism, care, and follow-through.
• Maintain strict confidentiality of employee files/information and any confidential Company information.
• May assist with benefits administration to include but not be limited to entering new enrollments, terminations, and changes into vendor systems, responding to participant questions, and reviewing Carrier Connect submission and/or error reports.
• Accurately enter new hires, terminations, promotions, and other employee changes into payroll/HRIS and ERP (currently ADP Workforce Now and Deltek Vantagepoint).
• May assist Director of HR with annual ESOP administration to include audit material preparation and distribution of annual statements.
• Provide administrative assistance to the Human Resources Director and Deputy Director with letters, reports, spreadsheets, and presentations as needed.
• Assist with office/company celebrations as needed.

Requirements

• Minimum of three years of payroll processing experience in a professional office environment.
• Payroll experience must include full-cycle payroll processing.
• Exceptional detail orientation - candidates advancing to the second round of interviews will be required to pass a detail orientation and payroll knowledge test.
• Knowledge of payroll regulations, procedures and software.
• Understanding of wage garnishment procedures.
• Understanding of state withholding procedures and the process to set up state accounts.
• Good understanding of HR, Benefits and Payroll processes and laws to include but not limited to: FLSA, ACA, FMLA, ADA, and FAMLI.
• Strong problem-solving ability: ability to identify and resolve problems in a timely manner; develop alternative solutions; use reason even when dealing with emotional topics.
• Proficient in Microsoft Office applications, with advanced knowledge/skill in Microsoft Word, Excel and Outlook.
• Must have a professional appearance and demeanor.
• Excellent written and verbal communication skills.
• Able to maintain strict confidentiality of employee and company information.
• Able to work independently with minimal supervision.
• Able to interact professionally with staff at all levels of the organization.
• Able to be extremely organized, have a high level of initiative and flexibility.

Qualifications

• High school diploma required, degree in accounting or human resources a plus.
• Valid driver's license in conjunction with successfully passing the Company’s MVR check.

Skills

• Recent experience using ADP Workforce Now payroll processing software is strongly preferred.
• Multi-state payroll processing experience preferred.

Benefits

• Medical, dental, vision, disability, and life insurance.
• Paid holiday, vacation, and sick leave.
• Training and education.
• An Employee Stock Ownership Plan (ESOP).
• A 401(k) plan.

Pay

Pay Range: $ 29-$32/hour plus the potential for bonuses. The expected pay range for this position is displayed in accordance with the Colorado Equal Pay for Equal Work Act. Compensation will be based upon qualifications, experience, and education.