Payroll & HR Admin

About the role

Epiroc is a global productivity partner for mining & construction customers. This role ensures efficient, compliant, and accurate payroll and HR processes that support Epiroc's business objectives and uphold its values.

Principal Responsibilities

• Payroll Administration:

  • Process payroll cycles (weekly, biweekly, monthly) ensuring accuracy and timeliness.
  • Maintain meticulous payroll records and update employee statuses.
  • Ensure compliance with local, state, and federal payroll regulations.
  • Manage payroll software updates and functionality.
  • Prepare payroll financial reports aligned with accounting standards.
  • Oversee payroll tax filings and voluntary deductions.
  • Optimize payroll procedures for efficiency.
  • Support ad-hoc accounting tasks as needed.

• HR Administration:

  • Maintain accurate HR master data in HR and payroll systems.
  • Ensure compliance with legal and regulatory HR reporting requirements.
  • Serve as a primary contact for HR-related inquiries from employees and managers.
  • Generate ad-hoc reports for internal stakeholders while maintaining confidentiality.
  • Manage incoming support tickets within the HR Center of Excellence.
  • Promote data accuracy and security across HR operations.
  • Identify and implement process improvements in HR workflows.
  • Collaborate with HR colleagues locally, regionally, and globally under the “One HR” philosophy.
  • Contribute to continuous improvement initiatives within the RCoE HR team.

• General Duties:

  • Review and update documentation per the Integrated Management System (IMS).
  • Participate in audits and sustainability initiatives.
  • Adhere to Epiroc’s Code of Conduct and IMS guidelines.
  • Engage in Safety, Health, Environment, and Quality (SHEQ) training.
  • Participate in safety rounds, brigade duties, and incident reporting.
  • Comply with medical evaluations and company policies (e.g., punctuality, vehicle use).

Requirements

• Minimum 3 years of experience in Payroll and HR administration, preferably in a multinational or large organization.
• Bachelor’s degree in human resources, business administration, or related field.
• Specialization in Payroll or HR Administration is desirable.
• Required: Payroll administration, HR processes, legal compliance, basic accounting principles.
• Desirable: Experience with digital HR processes and cloud-based systems (e.g., SuccessFactors, HR-plus, Oracle).
• Proficient in Microsoft 365 and CRMs (e.g., ServiceNow).
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication.
• High discretion and confidentiality.
• Adaptability under pressure and deadline-driven environments.
• Effective team collaboration and independent work capability.

Qualifications

• Education: Bachelor’s degree in human resources, business administration, or related field.

Skills

• Microsoft 365
• ServiceNow
• Payroll administration
• HR processes
• Legal compliance
• Basic accounting principles
• Cloud-based systems (e.g., SuccessFactors, HR-plus, Oracle)

Benefits

• Benefits eligibility begins the 1st of the month after start date
• Health care eligibility - including medical, dental, vision, prescription and telemedicine
• Wellness program
• Employee discounts
• Short and long-term disability insurance
• Life and AD&D insurance
• Flexible Spending Accounts (FSAs) and Health Savings Account (HSA)
• Employee Assistance Program
• 401(k) plan
• Direct deposit
• Tuition reimbursement program
• Paid Vacation
• Paid Sick Time

Pay

Details on pay are not specified in the job posting.

Schedule

This role is offered on a hybrid schedule.