Payroll Coordinator Time and Attendance

Primary duties and responsibilities

• Enroll and troubleshoot employee time clock connectivity in the Time & Attendance application.
• Process and verify the accuracy of employee changes to ensure timely updates to enrollment, new hires, status changes, and profiles.
• Compile, audit, verify, and distribute daily computerized reports for review and accuracy.
• Audit and internal follow-ups of payroll related data are accurate prior to payroll processing, including but not limited to approvals (Pay batches & exceeding hours).
• Reconcile pay batch and CSV file totals for accuracy.
• Maintain communication with the Payroll Manager regarding any immediate payroll related issues or concerns.
• Assist with ensuring all documentation for leave of absence, PFL, and suspended employees is received and processed for accurate payment.
• Process and review biweekly electronic records, allocation of overtime, adjustments for salaried employees, holiday pay, and all related payroll transaction records to assign to their perspective department/cost center and job codes.
• Audit, review and process owed pay and orientation training hours for accurate biweekly payment.
• Provide assistance to employees’ pay inquiries with their biweekly hours and pay checks.
• Review requests, obtain approvals and distribute paper checks.
• Audit, review and update accrual adjustments, accrual review and direct deposits in payroll system.
• Ensure all confidential payroll records are organized and neatly filed in their perspective folders and placed in storage boxes.
• Generate Time & Attendance and Business Intelligence reports as requested by the Payroll Manager.
• Support the annual audit process by timely satisfying auditors request for data, including but not limited to timesheets and time and attendance batch information.

Other responsibilities

• Assist with other accounting department projects.

Education and/or experience required

• Associate Degree plus 1-year relevant experience OR High School Diploma/GED equivalent plus 5-years relevant experience
• Considered a Plus: Academic degree or pursuing an academic degree Fundamental Payroll Certification (FPC)
• Experience with UKG Ulti-Pro, Kronos Dimensions, ADP Other electronic timekeeping systems and payroll vendors

Skills, Licenses and/or competencies required

• Proficiency in Microsoft Office, Outlook, Excel and Word.
• Possess professional written and verbal interpersonal and communication skills - ability to relate and clearly communicate with operating management, financial staff and other departments.
• Must have excellent organizational skills, attention to detail, and confidentiality.
• Exhibit a sense of urgency in completion of tasks; flexible for overtime.