Payroll Clerk

About the role

We are looking for a detail-oriented Payroll Clerk to support payroll operations for a mid-sized workforce in San Jose, California. This Contract position requires someone who can manage payroll processing accurately and on schedule while maintaining compliance with applicable policies and regulations. The ideal candidate will bring hands-on experience with end-to-end payroll administration, including deductions and garnishment handling, and will contribute to a reliable payroll function through careful review and record maintenance.

Responsibilities

• Process payroll from start to finish for an employee population of approximately 101 to 500 staff members, ensuring timely and accurate pay distribution.
• Review payroll data for completeness and accuracy, including hours worked, earnings, deductions, and adjustments before final submission.
• Administer employee garnishments and other withholdings in accordance with court orders, company policies, and regulatory requirements.
• Maintain payroll records and supporting documentation, ensuring information is organized, current, and audit-ready.
• Investigate and resolve payroll discrepancies by working with employees, managers, and internal stakeholders to correct issues promptly.
• Prepare routine payroll reports and summaries to support recordkeeping, reconciliation, and management review.
• Monitor payroll activities for compliance with wage laws, tax requirements, and established procedures.
• Assist with payroll-related updates or process changes as needed, including supporting operational improvements within the payroll function.

Qualifications

• Experience processing payroll with responsibility for full cycle payroll activities.
• Background supporting payroll for organizations with approximately 101 to 500 employees.
• Working knowledge of garnishments, deductions, and payroll compliance requirements.
• Strong attention to detail and accuracy when reviewing payroll data and employee records.
• Ability to manage deadlines and complete payroll tasks within scheduled processing timelines.
• Proficiency using payroll systems and standard office software to maintain records and prepare reports.
• Effective communication skills for responding to payroll questions and resolving discrepancies professionally.

Benefits

• Medical, vision, dental, and life and disability insurance
• Company 401(k) plan