Payroll Clerk

About the role

We are looking for a Payroll Clerk to support accurate and timely payroll operations for an organization in University Heights, Ohio. This role focuses on processing payroll for part-time and hourly employees while helping maintain proper deductions, leave reporting, and financial coding. The position also works closely with finance partners to support tax-related accuracy and routine payroll accounting tasks.

Responsibilities

• Prepare and process biweekly payroll for part-time and hourly staff in a timely and accurate manner.
• Review payroll details for benefit deductions, leave balances, and earnings to ensure each pay cycle is completed correctly.
• Coordinate with the Controller and other finance partners to help maintain accurate payroll tax payments and related records.
• Post payroll-related journal entries generated through the payroll system and confirm they are assigned to the appropriate organizational and general ledger codes.
• Support payroll accounting by verifying that labor charges are mapped correctly across multiple organization codes and funding sources.
• Provide backup assistance for weekly and biweekly accounts payable tasks, including grouping invoices, assigning expenses to the correct general ledger accounts, and checking coding accuracy.
• Help prepare required year-end or specialized payroll reporting, including 1042-S forms, with training provided as needed.
• Contribute to payroll process improvements and assist with system implementation activities related to timekeeping or payroll operations when required.

Qualifications

• Experience processing payroll in a high-volume or multi-employee environment.
• Working knowledge of full-cycle payroll practices, including earnings, deductions, and payroll adjustments.
• Familiarity with payroll items such as garnishments, benefit withholdings, and leave reporting.
• Ability to work accurately with financial codes, journal entries, and payroll-related accounting records.
• Proficiency with Microsoft Office applications, especially Excel and related administrative tools.
• Exposure to digital timekeeping systems and the ability to learn payroll platforms quickly.
• Strong attention to detail and the ability to handle confidential payroll information responsibly.

Benefits

• Medical, vision, dental, and life and disability insurance
• PTO
• Eligibility to enroll in company 401(k) plan