Payroll Clerk

Full-time, on-site position located at WHC Administration, 74-4925 Queen K. Hwy., Kailua-Kona, HI 96740, USA.

About the role

We are seeking a detail-oriented Payroll Clerk to join our administration team. The ideal candidate will have a strong payroll background and a commitment to accuracy and confidentiality.

Responsibilities

• Promote Company Purpose, Mission, and Vision statements while living Company Values.
• Answer team member questions related to payroll or other employment policies; troubleshoot errors/issues and respond in a timely manner.
• Complete weekly payroll processing steps in a timely, efficient, and accurate manner and work with supervisors on discrepancies in data.
• Prepare, process, and submit certified payroll reports and employee documentation in full compliance with prevailing wage and labor regulations when required.
• Pre-audit data and verify authenticity of output in daily payroll and file maintenance.
• Resolve problems concerning payroll and ensure compliance with all applicable state and federal wage and hour laws.
• Work with PRSS to assure accurate information/data in the payroll module.
• Balance payroll runs and review wages to correct errors, ensuring accuracy.
• Record changes affecting new wages for each employee.
• Complete timecard data entry or import from external sources.
• When applicable, submit Davis-Bacon trust transfer amount weekly, coordinate monthly Davis Bacon deposit, verify certified payroll reporting and sub-contractors reports, and report non-scale jobs information for federal or state reporting.
• In coordination with Payroll Shared Services, prepare manual payroll drafts as required for errors or terminations.
• Verify accuracy of re-employment earnings and hours.
• Working with Payroll Shared Services, verify child support and wage garnishments.
• Interact and communicate with HR, Accounting, and Supervisors on a continual basis.
• Accurately perform data entry into UKG, Workforce Central, and/or other Information Systems as required.
• Maintain records regarding leave, company-sponsored, State, and/or Federal, utilized by team members.
• Prepare and maintain team member files.
• Prepare new employee orientation materials and assist with onboarding.
• Assist human resources and/or administrative team with various tasks and special projects.
• Always work safely and take action to prevent any and all unsafe actions, processes, and behaviors.
• Perform similar, comparable, or related duties as may be assigned or required.

Requirements

• High school diploma or GED equivalent.
• Strong payroll background with 2+ years’ experience with accounting or another business-related field.
• Proficient in Microsoft Word, Excel, and other Microsoft Office software programs.
• High degree of accuracy and attention to detail.
• Organized and able to maintain strict confidentiality.

Preferred Qualifications

• Associate’s degree in accounting, business, or another related field.
• 2-4 years’ experience in a payroll processing position.
• 1 year of experience in human resources.

Skills

• Excellent verbal and written communication skills.
• Strong organizational skills.
• Strong knowledge of MS Office Suite products and proficient math skills.
• Ability to work independently, make sound decisions under pressure, and adapt to changing priorities in a fast-paced environment.
• Ability to demonstrate professionalism, tact, diplomacy, and critical thinking skills when dealing with employees and the public.
• Ability to multi-task, prioritize, and meet deadlines.

Benefits

• Medical, dental, prescription, and vision insurance.
• Flexible Spending accounts.
• 401K with Company match.
• Profit sharing.
• 11 paid holidays.
• Employee Assistance Program.
• Safety Incentives.
• Years of Service Recognition.
• Vacation and sick pay.