Payroll Clerk

Established in 1994, East Bay Innovations (EBI) is a nonprofit human services organization that supports people with developmental disabilities, such as intellectual disabilities, autism, and cerebral palsy. Our person-centered services support people to live in their own homes, make choices about how they live, work in jobs of their choosing, and enjoy being part of their communities. We seek to further the human rights and empowerment of people with disabilities and hire people who care about social justice and want to make a difference in the lives of others. EBI has been named a winner of San Francisco’s Top Workplaces Award for 2023, 2024, 2025, and 2026.

About the role

Responsible for processing employee timekeeping data, ensuring accuracy in hourly logs, maintaining strict compliance with labor laws, and facilitating timely payroll processing. Serves as the primary contact for employee time-tracking inquiries and administrative payroll support.

Responsibilities

• Timekeeping and Payroll Operations:
  • Actively assist with real-time tracking, auditing, and monitoring of employee time logs during designated payroll processing days to ensure all hours are captured accurately before payroll processing deadlines.
  • Assist staff and managers with post-payroll timecard corrections, historical adjustments, and the processing or issuing of manual/off-cycle checks for verified retroactive hours.
  • Train all newly hired and current staff on MITC software operations, including mobile/telephone clock-in procedures, viewing schedules, requesting time off, and timesheet submission rules during onboarding.
  • Review daily and weekly electronic time logs to flag missing clock-ins/outs, overlapping shifts, unapproved overtime, and mileage discrepancies.
  • Directly contact employees and department managers to resolve time-tracking errors and conflicting data prior to payroll deadlines.
  • Manually correct electronic timesheets within tracking software (MITC) using verified, documented proof and proper authorization.
  • Track and follow up on pending manager approvals to ensure 100% of timesheets are reviewed, verified, and signed off before payroll deadlines.
  • Serve as the primary point of contact for staff regarding time clock issues, login troubleshooting, and ongoing MITC technical assistance.
  • Other duties and administrative support as assigned.
• Payroll Compliance & Regulatory Oversight:
  • Ensure all recorded and corrected hours strictly comply with California state and federal labor laws, including overtime calculation, shift differentials, and minimum wage rules.
  • Monitor timekeeping records to ensure general compliance with Electronic Visit Verification (EVV) requirements, state standards, and funding agency mandates, flagging unverified times or locations for supervisor review.
  • Monitor time logs specifically for compliance with California meal and rest break rules. Flag missed, late, or short breaks for supervisor review.
  • Maintain detailed, organized, and auditable records of all manual time adjustments, manager authorizations, and payroll corrections.
  • Adhere to collective bargaining agreement rules regarding shift premiums, overtime allocation, and pay classifications.
  • Stay adaptable and swiftly modify timekeeping workflows, auditing practices, and software settings in response to changing California labor laws, federal regulations, and internal EBI agency policies.
  • Other duties and payroll support as assigned.

Requirements

• High School Diploma or GED.
• Minimum 1 year of experience in administrative work or 1 year of experience with payroll compliance.

Pay

$26.25 per hour

Schedule

• Part-Time: 30 hours per week
• Monday-Friday: 9:00 AM-3:30 PM (6 work hours, and a 30-minute unpaid lunch)

Location

• On-Site at San Leandro Office
• Possibility for hybrid if covered under the Telecommuting policy

Benefits

• Medical coverage for those working 30 hours a week or more, with two different providers to choose from.
• Dental and vision coverage for both full-time and part-time staff.
• Flexible Spending Account & Dependent Care FSA, Commuter, and Parking pre-tax benefits.
• Voluntary Life, AD&D, Accident, Critical Illness, Hospital Indemnity, and Pet Insurance.
• Employee Assistance Program (EAP) that includes free mental health counseling sessions for you and members of your household.
• 403(b) retirement plan so you can invest in your future.
• Education Assistance Fund, providing reimbursement for tuition, fees, and supplies for education and self-enrichment courses.
• Membership in the Service Employees International Union (SEIU) Local 1021.
• Many opportunities for training so you can feel confident in the work you do and prepare for future career opportunities.
• Paid sick leave for all employees, and paid vacation for full-time employees.
• Paid holidays for all Federal holidays.
• Mileage reimbursement for on-the-job driving at the IRS rate.
• Additional Language Stipends for staff based on language fluency assessment and client/department/agency needs.
• Staff appreciation month with a BBQ, a party, daily raffles, and more, to celebrate you and the important work that you do.
• The Public Service Loan Forgiveness program is a federal program that forgives student loan debt for nonprofit employees after 120 qualifying payments. Employees who work at least 30 hours per week for a governmental, 501(c)(3) nonprofit, or other qualifying nonprofit organization may apply to have the balance of their student loans forgiven (tax-free) after making 120 monthly payments.