Payroll, Benefits & HRIS Specialist

About the Role

The Payroll, Benefits & HRIS Specialist is responsible for the accurate and timely administration of payroll, employee benefits, and Human Resources Information Systems (HRIS), with a strong emphasis on ADP Workforce Now solutions. This role serves as the internal subject matter expert for ADP modules, reporting, employee data management, compliance, and benefits administration. Working within a private equity-backed environment, this position will support the organization as it grows and evolves, ensuring payroll, benefits, HR systems, and employee data can effectively scale with the business. Prior M&A experience is important to support future acquisitions and integrations as needed.

Responsibilities

• Payroll Administration
  • Process multi-state payroll accurately and on schedule.
  • Maintain payroll records and employee data within ADP.
  • Audit payroll transactions for accuracy, including earnings, deductions, taxes, garnishments, and direct deposits.
  • Reconcile payroll reports and general ledger entries.
  • Assist with year-end payroll processing, including W-2 preparation and payroll audits.
  • Ensure compliance with federal, state, and local wage and hour regulations.
• Benefits Administration
  • Administer employee benefit programs, including medical, dental, vision, life insurance, disability, FSA/HSA, and retirement plans.
  • Manage new hire enrollments, life event changes, and annual open enrollment processes.
  • Serve as the primary contact for employee benefit inquiries.
  • Coordinate eligibility tracking, carrier communications, and invoice reconciliation.
  • Ensure compliance with applicable benefits regulations, including ACA, COBRA, HIPAA, and ERISA.
• HRIS / ADP System Management
  • Serve as the organization's primary ADP subject matter expert.
  • Manage and maintain ADP modules including: Workforce Now Payroll, Benefits Administration, Time & Attendance, Recruiting, Onboarding, Performance Management, Compensation Management, Learning Management, Reporting and Analytics.
  • Configure system workflows, security roles, and business processes.
  • Develop, maintain, and distribute HR, payroll, benefits, and compliance reports.
  • Troubleshoot system issues and coordinate with ADP support when necessary.
  • Identify opportunities to improve processes through automation and system enhancements.
  • Ensure HR systems, workflows, and processes are scalable and can effectively support organizational growth and change.
  • Support HRIS and employee data activities related to organizational growth, acquisitions, and integrations as needed.
• Human Resources Support
  • Assist with onboarding and offboarding activities.
  • Maintain personnel files and HR records.
  • Support employee relations, policy administration, and HR compliance initiatives.
  • Assist with performance management and employee engagement programs.
  • Participate in HR projects, audits, and organizational initiatives, including integration activities associated with acquisitions when applicable.
  • Provide support during regulatory and compliance audits.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Accounting, or related field preferred.
• 5+ years of payroll, benefits, and HRIS administration experience.
• Advanced hands-on experience with ADP Workforce Now and related ADP modules required.
• Experience processing payroll for a multi-state workforce.
• Experience with benefits administration and HR compliance.
• Experience working within a private equity-backed organization required.
• Experience supporting HR, payroll, benefits, or HRIS activities related to mergers, acquisitions, or organizational integrations required.
• Experience supporting HR operations within a growing, scaling, or rapidly changing organization.

Skills

• Expert-level proficiency in ADP reporting and analytics.
• Strong knowledge of payroll regulations and employment laws.
• High attention to detail and accuracy.
• Advanced Microsoft Excel skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational and project management skills.
• Ability to adapt processes and systems to support organizational growth and changing business needs.
• High degree of confidentiality and integrity.

Preferred Qualifications

• Certified Payroll Professional (CPP)
• SHRM-CP, SHRM-SCP, PHR, or SPHR
• ADP Professional Certifications

Benefits

• Fully remote work environment
• Comprehensive benefits package including medical, dental, and vision coverage
• Retirement savings plans with company contributions (401k match)
• 19 days of PTO per year; 10 holidays per year
• Paid parental and family leave
• Life and disability insurance
• Professional development opportunities
• Employee assistance and wellness resources
• Flexible work arrangements

Pay

The compensation range for this position is $85,000-$95,000, plus a comprehensive benefits package. Compensation offered will depend on factors including experience, skills, geographic location, and internal equity.

Schedule

• Up to 10% travel, based on business needs (e.g., occasional in-person meetings or events, with ample notice).