Payroll & Benefits Generalist

Key Responsibilities

• Lead bi-weekly multi-state payroll processing for ~ 800 U.S. employees, including unionized sites, ensuring accuracy and compliance with federal, state, and local wage and hour laws
• Review and approve complex payroll transactions, including retroactive adjustments, off-cycle payments, and employment data changes in HRIS (ADP WFN and SAP)
• Administer all payroll tax –related tasks (federal, state, local taxes, and UI tax)
• Manage wage garnishments, tax levies, and related deductions.
• Completes payroll reporting – e.g. compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages, banking audits, etc.
• Provide data and participate in internal/external audits – including but not limited to annual financial audits, Worker’s Comp audits, payroll tax audit, etc.
• Compile and review payroll data for annual bonus payouts
• Support merger and acquisition activities to ensure payroll and benefits programs are integrated seamlessly for new entities

Benefits Administration

• Manage and oversee all employee benefits programs, including health, dental, vision, life, disability, and retirement plans
• Serve as primary contact for employee benefits inquiries and issue resolution
• Process benefits changes for life events, new hire, terminations, etc.
• Project Manager for Annual Open Enrollment process including plan setup in ADP, vendor coordination and approving benefits changes in ADP
• Conducts monthly benefits billing reconciliation and payment processing for self-funded and fully insured plans; resolve discrepancies and maintain accurate records.
• Collaborate with vendors on resolving discrepancies/issues, maintaining effective relationship, monitors performance and service agreement
• Lead 401k plan administration, including but not limited to making changes to contributions rate, loans payments, funding bi-weekly payroll contributions, reconcile and fund annual profit-sharing contributions
• Coordinates annual 401k audits and NDT testing by preparing reports, compiling documentation, and responding to auditors’ and TPA inquires

HRIS Management

• Ensure accurate data entry and corrections in various HR systems (ADP, E-time)
• Collaborate with cross-functional teams to implement HR system updates and process improvements related to structural changes
• Monitor and resolve system integration issues, including vendor file feeds and carrier connections; escalate critical issues as needed.

Education and Experience

• 7+ years of ADP payroll processing and benefits administration experience, multi-state and multi-site preferred
• CEBS certification a plus
• Strong understanding of federal, state and local legislation as it relates to payroll and benefits
• Bachelor’s degree in business administration, human resources, or related field
• HR certification (SHRM or HRCI) and Payroll certifications preferred (CPP)
• HRIS experience required (ADP Workforce now, SuccessFactors, etc.)
• Excellent communication and interpersonal skills, oral and written
• Expertise with HR software and technology, Microsoft Office, Teams required

Work Environment Considerations

This job is not appropriate for individuals with chemical sensitivity. Employees who display sensitivity to the chemicals present at the site despite using standard required safety measures may be subject to reassignment or termination of employment.

Why You’ll Love Working Here

Polynt fosters a culture of innovation, teamwork, and professional growth. Employees have opportunities for career progression and development. If you are a hands-on problem solver who thrives in a dynamic, fast-paced environment, we want to hear from you.

Why Join Us?

At Polynt, we believe our employees are our greatest asset. We offer a stable, growth-driven work environment with competitive pay and a comprehensive benefits package, including:

• Paid Time Off (PTO) and Sick Leave
• 401(k) with Company Match and Profit Sharing
• Comprehensive Medical, Dental, and Vision Insurance (PPO, HSA, FSA)
• Company-Paid Life Insurance and Short-Term Disability
• Long-Term Disability Insurance
• Employee Assistance Program (EAP)
• Paid Holidays
• Bonus Opportunities

Salary Range

$80,000 - $120,000