Payroll & Audit Manager ADMINISTRATIVE OFFICER III

Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today! The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

Position Duties

• Promote and ensure compliance within the Payroll & Audit Unit through auditing, analysis, training, procedural development, and oversight of payroll and timekeeping operations utilizing the TimeClock Plus and Workday systems.
• Conduct routine and targeted audits of payroll and timekeeping activities, analyze data to identify trends, discrepancies, compliance concerns, and potential audit issues, and recommend appropriate corrective actions or process improvements.
• Ensure payroll and timekeeping practices remain consistent with Department of Budget and Management requirements, COMAR, the Annotated Code of Maryland, applicable legislative requirements, and established Departmental policies and procedures.
• Develop and maintain Standard Operating Procedures, the Payroll & Timekeeping Manual, training materials, and unit operating procedures; identify training needs; and assist with implementing policy and system updates.
• Support consolidated agencies, correctional agencies, and the DPSCS Office of the Secretary by providing guidance, training, audit oversight, and technical assistance to promote the accurate, timely, and compliant processing of biweekly payroll.

Minimum Qualifications

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Three years of administrative staff or professional work.
• Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Selective Qualifications

• At least one year of experience performing payroll, timekeeping, financial, or compliance audits, including reviewing records for accuracy and compliance with established policies and procedures.
• Experience reviewing records for accuracy, compliance, and internal controls to identify discrepancies and prepare comprehensive audit findings.
• Experience with Workday, TimeClock Plus, or similar payroll/timekeeping systems.

Benefits

• Health insurance, dental, and vision plans offered at a low cost.
• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave - ten (10) days of accumulated annual leave per year.
• Sick Leave - fifteen (15) days of accumulated sick leave per year.
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays - State employees also celebrate at least twelve (12) holidays per year.
• Pension - State employees earn credit towards a retirement pension.

Additional Information

Please make sure that you provide complete and accurate information on your application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Examination Process

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Further Instructions

• Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to Lena.Murray@maryland.gov.
• Paper application materials must be received in our office by the closing date for the recruitment.
• Resumes will NOT be accepted in lieu of completing the online or paper application.
• If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time.
• For Questions Regarding This Recruitment, Please Contact Lena Murray