Payroll Assistant - Temporary 6 Month Contract

Temporary 6-month contract (with the possibility of extension).

About the role

The York Catholic District School Board is seeking a detail-oriented and customer-focused Payroll Assistant to join the Payroll and Benefits Department. Reporting to the Payroll and Benefits Manager, the Payroll Assistant plays a key role in supporting payroll operations, maintaining payroll records, processing employment-related transactions, and providing timely support to employees, schools, and departments.

Responsibilities

• Payroll Processing Support
  • Review and process employee timesheets through the Board's time reporting system.
  • Investigate payroll and time reporting discrepancies and liaise with employees, schools, and supervisors to resolve issues.
  • Assist with payroll-related data entry and payroll administration activities.
  • Support payroll processing deadlines and pay cycle activities.
• Records of Employment (ROE) Administration
  • Prepare and issue Records of Employment (ROEs) for leaves, unpaid absences, terminations, and other employment events.
  • Coordinate large-scale ROE processing during school breaks and seasonal workforce interruptions.
  • Ensure ROEs are completed accurately and in compliance with Service Canada requirements.
• Employee and Stakeholder Support
  • Respond to payroll inquiries received through telephone, email, and other communication channels.
  • Liaise with Human Resources, Finance, schools, employees, and external agencies to support payroll operations and issue resolution.
• Payroll Compliance, Reconciliation and Reporting
  • Respond to requests and inquiries from Service Canada, the Canada Revenue Agency (CRA), and other authorized agencies.
  • Prepare payroll-related reports, documentation, and correspondence.
  • Perform payroll audits, reconciliations, and validation activities to support the accuracy of employee earnings, deductions, and absence-related transactions.
  • Support payroll recovery, adjustment, and reconciliation processes in accordance with Board procedures.
• Leave and Benefit Top-Up Administration
  • Assist in the administration and calculation of eligible leave-related benefit top-up payments, including maternity, parental, critical illness, family medical, and compassionate care leaves.
  • Maintain supporting documentation and ensure compliance with applicable legislation and Board practices.
• Confidential Records Management
  • Handle highly confidential employee information, including payroll records, earnings information, Social Insurance Numbers, and personal data.
  • Ensure compliance with Board privacy, confidentiality, and record retention requirements.

Requirements

Education

• Diploma in Payroll, Accounting, Finance, Business Administration, or a related field.
• Payroll Compliance Practitioner (PCP) designation from the National Payroll Institute is considered an asset.

Experience

• Approximately 2 to 4 years of progressively responsible payroll, accounting, or related administrative experience.
• Experience processing payroll transactions, employment-related records, and confidential employee information.
• Experience within a school board, public sector, unionized, or broader public service environment is considered an asset.
• Experience working with SAP HCM Payroll or other enterprise payroll systems is considered an asset.
• Familiarity with OMERS and Ontario Teachers’ Pension Plan (OTPP) administration and reporting processes is considered an asset.

Knowledge and Skills

• Knowledge of payroll principles, Employment Standards Act (ESA) requirements, Canada Revenue Agency (CRA) regulations, and Service Canada reporting requirements.
• Strong analytical and problem-solving skills with the ability to investigate and resolve payroll-related issues.
• Ability to prioritize competing demands and meet strict deadlines in a high-volume environment.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.

Pay

Exempt Level 4 - $65,295 - $83,680 per annum.

As a condition of employment, the successful candidate will be required to provide a Vulnerable Sector Check or a Criminal Record and Judicial Matters Check, issued within the past six months and submitted prior to commencement of employment.