Payroll Assistant I

Key Responsibilities

• Process bi-weekly payroll, including time & attendance imports, personnel status changes (new hires, promotions, terminations), and compliance with all federal, state, and local employment laws, wage & hour rules, and union contracts.
• Administer the online electronic timesheet system: train users, add/terminate employees, and troubleshoot issues.
• Manage wage garnishments, final termination payouts, and related notifications (including IT access changes).
• Reconcile quarterly and year-end payroll reports; prepare and distribute W-2s.
• Reconcile monthly insurance invoices across all carriers, process COBRA reporting, and resolve billing discrepancies.
• Audit and reconcile 401(k) data between ADP and Fidelity systems (deferrals, safe harbor, PSW reports, etc.).
• Review and reconcile union dues; prepare monthly payments, reports, and communications to the union.
• Process verification of employment requests and prepare employee service anniversary awards/certificates.
• Afford assistance with security key card issuance and maintain accurate access records in payroll and key card systems.
• Provide general HR and office support: answering phones, preparing correspondence, ordering supplies, and supporting departmental meetings.
• Maintain strong working relationships with employees, managers, and co-workers while upholding confidentiality and professionalism.

Qualifications & Experience

• 2+ years payroll processing experience
• Proficient in ADP-Workforce Now System
• High proficiency in Microsoft Excel and Microsoft Office Suite
• Excellent attention to detail, organizational skills, and ability to meet strict deadlines
• Strong communication skills and a collaborative, service-oriented attitude
• Knowledge of federal and state payroll tax laws, wage & hour regulations, and COBRA is required