Payroll and Operations Coordinator

Position Summary

Supports daily business operations by managing administrative workflows, payroll-related documentation, subcontract administration, and invoicing processes. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced construction and labor services environment.

Key Responsibilities

• Support daily administrative operations, payroll-related documentation, subcontract processing, and invoicing activities.
• Aid in labor tracking, payroll verification, and documentation accuracy to ensure timely and compliant compensation processes.
• Maintain and update digital filing systems and payroll-related records, ensuring organization and audit readiness.
• Process and route documentation through DocuSign, including work authorizations, subcontract agreements, and payroll-related forms.
• Cook up coordination with internal teams to ensure accurate labor allocation, time tracking, subcontract compliance, and billing alignment.
• Prepare and complete templates for invoicing, labor reporting, subcontract documentation, and financial records.
• Enter and maintain data in software systems daily, ensuring accuracy in payroll support and financial tracking.
• Collaborate with team members and leadership to meet tight deadlines in a high-volume environment.
• Provide responsive support across teams to resolve discrepancies in labor records, invoices, subcontract documentation, and payroll data.
• Deliver exceptional customer service to internal stakeholders and external partners.

Core Skills

• Payroll Support & Documentation
• Subcontract Administration
• Invoice Processing & Reconciliation
• Excel & Spreadsheet Management
• Labor Tracking & Time Entry Review
• Document Management Systems (DocuSign, PDF Tools)
• Administrative Operations
• Data Entry & Accuracy Control
• Cross-Functional Coordination
• Customer Service & Communication
• Multi-Tasking in Fast-Paced Environments

Technical Skills

• Microsoft Office Suite (Excel, Word, Outlook)
• PDF & Document Editing Software
• Electronic Signature Platforms (DocuSign)
• Data Management Systems

Education & Qualifications

• Associate's Degree in Business or related field
• OR High School Diploma/GED with relevant professional experience

Additional Qualifications

• Strong numerical reasoning and attention to detail
• Excellent written and verbal communication skills
• Ability to collaborate with all levels of management
• Proven ability to manage deadlines and prioritize workload effectively
• Experience in construction, subcontract administration, or labor services environments preferred
• Bilingual (English/Spanish) preferred

Work Environment & Capabilities

• Thrive in fast-paced, deadline-driven environments
• Flexible to work extended hours when required
• Highly organized with the ability to manage multiple priorities simultaneously