Payroll and HR Specialist

About the role

This onsite role in Northwest Houston supports the day-to-day operations of the Human Resources department while assisting with accurate, timely, and compliant payroll processing. The role reports to the Corporate Human Resources Manager.

Responsibilities

• Process payroll transactions, including regular wages, overtime, deductions, adjustments, and other payroll-related payments.
• Review time sheets and related information to detect, investigate, and reconcile payroll discrepancies.
• Track employee leave time, including PTO, FMLA, STD and other approved absences.
• Maintain and update payroll records by recording employee information such as exemptions, transfers, resignations, pay changes, and other employment changes.
• Maintain employee payroll and personnel files in an organized manner and in compliance with applicable legal requirements and company policy.
• Assist with maintaining the HRIS database and employee tracking systems for employee records.
• Support staffing logistics and assist in coordinating temporary staffing needs with supervisors and managers.
• Assist with employee relations matters and respond to routine employee and manager questions professionally and confidentially.
• Communicate new policies and updates to executive leadership, area managers, supervisors, and employees as directed.
• Conduct employment verifications and respond to authorized information requests in accordance with company policy.
• Prepare and maintain reports needed to support HR department functions, including periodic management reports as requested.
• Participate in weekly HR team meetings to discuss current projects, initiatives, and department priorities.
• Support the administration of benefits and other HR programs.
• Handle HR-related issues and inquiries when the Corporate Human Resources Manager is unavailable, within the scope of assigned authority.
• Ensure HR and payroll forms are properly received, approved, and entered into the appropriate system.
• Assist with audits, special projects, process improvements, payroll system testing, and HR initiatives as needed.
• Assume other duties as assigned by the Corporate Human Resources Manager or President.

Qualifications

• High school diploma or equivalent required; bachelor's degree desired but not required.
• One to two years of general business experience with a concentration in Human Resources preferred.
• General knowledge of employment laws, HR practices, payroll practices, timekeeping processes, and employee recordkeeping requirements.
• Experience with HRIS, payroll systems, database management, and recordkeeping preferred.
• ADP payroll system experience a plus.
• Excellent computer skills, including Microsoft Word and Excel.
• Ability to explain and present information in forms, tables, spreadsheets, and reports.
• Ability to maintain a high level of confidentiality regarding employee matters, organizational changes, security information, data, and files.
• Strong attention to detail, accuracy, and follow-through.
• High level of discretion and confidentiality when handling employee, payroll, HR, organizational, and security information.
• Effective verbal and written communication skills.
• Professional conduct at all times and ability to interact respectfully with a diverse group of managers, supervisors, employees, and external contacts.
• Strong organizational skills and ability to manage multiple priorities.
• Customer-service mindset when responding to employee and manager questions.
• Ability to follow established procedures, obtain proper approvals, and identify opportunities for process improvement.