Payroll and Compliance Specialist

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. We must not include Job ID etc. Remove boilerplate like EEO, legal, etc. Must preserve all substantive info. We need to parse the posting. First, "About Us" is not needed? The instruction: Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should include sections only if posting has real specific content. The posting includes "About The Role" with description. So we can have

About the role

and then paragraph(s) containing that description. Then "Position Logistics" includes Primary Work Location, Work Environment, Work Schedule, Work Type. This could be mapped to Schedule and maybe Benefits? But schedule is Monday-Friday 8am-5pm, Work Type Full Time, Non-Exempt (40 hours/week). So we can have a

Schedule

with that info. Also maybe Pay? Not given explicit salary range. There's no pay info. So we should not create Pay section. Benefits: The posting includes "Culture & Total Rewards Approach" with details about benefits: Competitive pay, bonus, 401k, insurance, HSA, FSA, mental health, bereavement, parental leave, PTO, tuition reimbursement, leadership development, team-building, recognition, etc. So we can have Benefits section. Qualifications: There's a "Qualifications" section with bullet list: high school diploma, 3+ years experience, knowledge of laws, experience with prevailing wage, UKG Pro, certification preferred, etc. Also "We're Seeking Individuals Who Have" list of soft skills. Those could be Skills? The instruction includes Skills section. So we could separate hard qualifications vs skills. But we can also put all under Qualifications. However we have both Qualifications and Skills headings allowed. We need to decide based on content. The posting includes "Qualifications" bullet list (education, experience, knowledge, certifications). Then "We're Seeking Individuals Who Have" list of attributes (professional presence, communication, service orientation, attention to detail, operational mindset, judgment). Those could be considered Skills. So we can have Qualifications for the hard requirements, and Skills for the soft attributes. Responsibilities: There's a big "Position Responsibilities" with subheadings: Payroll Administration, Certified Payroll Administration, Process Improvement & Operational Excellence, Compliance & Audit Management, Reporting & Analytics, HR Operations Support, General Responsibilities. We should combine into a Responsibilities section with

• items capturing each duty. Must preserve all substantive info; we can break into multiple
• items. We must not include filler like "Perform other duties as assigned" maybe still substantive? It's a generic line but it's in posting. It's not filler like "commensurate with experience". It's okay to include. We must not include boilerplate like EEO, legal, immigration sponsorship, equal opportunity, etc. Remove those lines. Also remove "About Us" maybe not needed as heading? The instruction only mentions those headings; we could include About the role but not About Us. The "About Us" is not requested as a heading; we could either omit it or incorporate into a paragraph? The instruction says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Likely they expect only those headings. So we should not output About Us heading. We can maybe include a brief intro paragraph before sections? The instruction says output ONLY the HTML fragment. It didn't forbid extra paragraphs outside headings. But to be safe, we can start with a

  containing the "About Us" description? However they said "Do NOT repeat the job title as a heading (the page already shows it)". They didn't forbid other content. But they said "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." That suggests we should use those headings for sections. The "About Us" could be considered part of "About the role"? Not exactly. But we could incorporate the "About Us" into a paragraph under About the role? Might be weird. Better to follow exactly: include sections only when posting has real specific content for it. So we will have sections: About the role, Responsibilities, Qualifications, Skills, Benefits, Schedule. Possibly Requirements? The posting has "Qualifications" but not separate Requirements. Could treat Qualifications as Requirements. But we have both headings allowed. We'll use Qualifications for the hard requirements, and Skills for the soft attributes. We'll not include Requirements separately. Pay: no specific pay info, so omit. Now we need to extract content. Let's extract About the role: The paragraph after "About The Role Payroll and Compliance Specialist". Actually heading: "About The Role Payroll and Compliance Specialist". The description: "The Payroll & Compliance Specialist is responsible for owning and administering the organization’s payroll processes, including biweekly payroll and weekly certified payroll reporting. Beyond payroll execution, this role serves as a key partner in HR Operations by documenting processes, strengthening controls, organizing payroll records and documentation, identifying opportunities for automation and efficiency, and helping create scalable processes that support long-term business growth. The Payroll & Compliance Specialist is expected to develop a deep understanding of existing payroll workflows and collaborate with the HR Operations team to continuously improve processes, reduce risk, increase efficiency, and ensure critical payroll knowledge is documented and transferable across the organization." We'll put that in

  . Now Responsibilities: We need to capture all bullet points under each subheading. Let's list them: Payroll Administration: - Administer and process biweekly payroll for all employees in accordance with established payroll schedules and company policies - Review and validate payroll transactions including hires, terminations, compensation changes, promotions, deductions, garnishments, and benefit elections - Audit payroll registers, earnings, deductions, taxes, and direct deposits prior to payroll finalization - Reconcile payroll discrepancies and research payroll-related issues to ensure accurate employee pay - Maintain payroll records and supporting documentation in accordance with record retention requirements - Coordinate payroll funding and processing timelines with Finance and Accounting teams Certified Payroll Administration: - Manage the weekly certified payroll process for prevailing wage and public works projects - Ensure compliance with federal, state, and local certified payroll requirements, including Davis-Bacon and prevailing wage regulations where applicable - Maintain accurate worker classifications, wage rates, fringe benefit calculations, and project allocations - Prepare, review, certify, and submit certified payroll reports and supporting documentation - Monitor regulatory changes and recommend updates to certified payroll processes and documentation Process Improvement & Operational Excellence: - Become a subject matter expert in all payroll and certified payroll workflows - Evaluate existing payroll processes and identify opportunities to improve efficiency, accuracy, scalability, and user experience - Partner with the Senior Manager of HR Operations, HRIS Analyst, and HR Specialist on payroll and compliance-related process improvement initiatives - Develop and maintain process documentation, workflows, standard operating procedures (SOPs), and training materials - Recommend and support automation opportunities through HRIS, reporting tools, system integrations, and workflow technologies - Establish and maintain internal controls designed to reduce payroll risk and improve data integrity - Participate in cross-functional projects related to payroll, HR technology, compliance, and operational excellence - Create sustainable, repeatable processes that can be performed consistently by trained team members - Continuously review and improve payroll reporting, recordkeeping, and compliance practices Compliance & Audit Management: - Perform regular payroll audits to ensure compliance with wage and hour laws, tax regulations, company policies, and internal controls - Audit payroll data, benefit deductions, earnings codes, PTO balances, and employee master records - Support internal and external audits by gathering payroll documentation and responding to requests - Maintain compliance with payroll tax regulations, garnishments, employment laws, and reporting requirements - Own and manage year-end payroll activities, including W-2 processing, reconciliations, and audit support Reporting & Analytics: - Analyze payroll trends, labor costs, overtime utilization, and workforce metrics - Provide data and reporting support for HR Operations, Accounting, Finance, and leadership teams - Ensure payroll and HR data integrity through routine audits and validation activities HR Operations Support: - Support HR compliance programs, documentation management, and operational workflows - Assist with HRIS maintenance, data audits, and process improvement initiatives - Partner with HR team members on onboarding, offboarding, audits, and employee lifecycle processes - Identify opportunities to streamline payroll and HR processes through automation and technology - Participate in cross-functional projects that support operational excellence and business objectives General Responsibilities: - Perform other duties as assigned - Maintain organization and documentation of all training materials and records - Demonstrate punctual and regular attendance - Support a culture of accountability, consistency, and operational excellence We'll combine into a

  • list. Now Qualifications: bullet list: - High school diploma or equivalent required - 3+ years of experience in payroll administration required; equivalent combination of payroll experience and certification will be considered in place of a degree - Working knowledge of federal and state payroll laws and regulations, including wage and hour and payroll tax requirements, required - Experience with prevailing wage, Davis-Bacon, and public works reporting preferred - Experience with UKG Pro and UKG payroll processing preferred; experience with a comparable payroll or HRIS platform (ADP, Workday, Paylocity, or similar) will be considered - Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred; Enclave will sponsor certification for candidates who do not yet hold one - Experience in construction, real estate, or a multi-entity environment preferred - Proficiency in Microsoft Excel required We'll put these in
    • . Now Skills: from "We're Seeking Individuals Who Have": - Professional presence with the ability to represent HR with credibility, maturity, and discretion - Clear, confident communication skills that build trust across all levels of the organization - Strong service orientation with a focus on delivering a consistent, positive employee experience - High attention to detail and accuracy when working with employee data, documentation, and processes - Operational mindset with strong organizational skills and the ability to manage workflows and priorities - Sound judgment and adaptability when handling sensitive information and shifting business needs We'll put these in
      • . Now Benefits: from "Culture & Total Rewards Approach" and subsections. We need to capture all benefits listed: Financial Wellbeing: - Competitive pay with ongoing performance review - Role specific bonus potential and/or commission programs - 401(k) with company match - Various supplemental insurance options - Employee referral program Health & Wellness: - Medical, dental & vision plans - Company-paid life & disability insurance - Health Savings Accounts (HSA) with employer contribution - Dependent Care Flexible Spending Accounts (FSA) - Mental health resources & employee assistance programs - Paid bereavement & parental leave program - Paid Time Off (PTO) plans, paid holiday and volunteer programs Career & Culture: - Tuition reimbursement and leadership development opportunities - Team-building and community engagement opportunities - Employee recognition programs - Supportive, values-driven work environment - Regular team member feedback surveys to drive workplace improvements Also statement: "At Enclave, we build more