Payroll and Compliance Specialist
About the role
with paragraph(s) containing that description. Then "Position Logistics" includes location, work environment, schedule, work type. That's schedule info: Monday - Friday | 8 am - 5 pm, Work Type: Full Time, Non-Exempt (40 hours/week). Also location: West Fargo, ND Headquarters. Work Environment: On-Site. So we could have a Schedule section (maybe include location? but schedule only). The instruction: Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have Schedule section with the schedule details. Pay section only if posting actually states them. There's no explicit pay range or salary. There's "Competitive pay with ongoing performance review" under Benefits but not a specific number. The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. For Pay, we have no specific pay amount, just "Competitive pay". That's vague; maybe we should not include Pay section because it's not specific. However "Competitive pay with ongoing performance review" could be considered stating pay but not a number. The instruction says never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. "Competitive pay" is vague but still states something. Might be considered placeholder? Safer to omit Pay section.
Schedule: we have specific schedule Monday - Friday | 8 am - 5 pm. So include Schedule section.
Benefits: there is a detailed benefits list under "Culture & Total Rewards Approach" with subheadings Financial Wellbeing, Health & Wellness, Career & Culture. So we should include Benefits section with those details.
Responsibilities: there is a big list under Position Responsibilities with subcategories: Payroll Administration, Certified Payroll Administration, Process Improvement & Operational Excellence, Compliance & Audit Management, Reporting & Analytics, HR Operations Support, General Responsibilities. We need to output as - for any list of duties/requirements/benefits. So we can combine all responsibilities into a list (maybe keep subheadings? but we cannot add extra headings besides the allowed ones. We could keep subheadings as plain text inside
- ? Probably okay to just list each duty as separate
- . We'll need to preserve all substantive info; we can break down each bullet.
Requirements: there is a Qualifications section with bullet-like sentences. Also "We're Seeking Individuals Who Have" list of soft skills. Those could be Skills section. Qualifications: education, experience, knowledge, certifications, etc. Skills: professional presence, communication, service orientation, attention to detail, operational mindset, judgment, adaptability.
Thus we will have sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Schedule. Possibly also Pay? We'll omit.
We must not repeat job title as heading. Already not.
We must not include metadata like Position Logistics etc as headings; we will incorporate location maybe into Schedule? But schedule section only for schedule; location could be included in About the role? Might be better to include location in About the role paragraph? But we must preserve all substantive info; we can include location in About the role paragraph as part of description. However the location is under Position Logistics; we could add a short paragraph after About the role about location and work environment. But we don't have a heading for that; we could just add a
after About the role before Responsibilities. That's allowed: we can have prose paragraphs not under headings. The instruction: Use
for section headings (list). Use - for any list of duties/requirements/benefits, and
for prose. So we can have multiple
elements outside headings.
Thus structure:
About the role
... description ...
Position Logistics: Primary Work Location: West Fargo, ND Headquarters; Work Environment: On-Site; Work Schedule: Monday - Friday | 8 am - 5 pm; Work Type: Full Time, Non-Exempt (40 hours/week).
Then Responsibilities
- ... each duty ...
Then Requirements
maybe combine Qualifications and Requirements? Actually we have Qualifications section (education, experience, etc.) and also "We're Seeking Individuals Who Have" which is more Skills. So we can have Requirements for mandatory qualifications? But we have both Qualifications and Requirements headings allowed. We'll use Requirements for the mandatory qualifications (education, experience, knowledge, certifications). And Skills for the soft skills list.
Thus:
Requirements
- High school diploma or equivalent required
- 3+ years of experience in payroll administration required; equivalent combination of payroll experience and certification will be considered in place of a degree
- Working knowledge of federal and state payroll laws and regulations, including wage and hour and payroll tax requirements, required
- Experience with prevailing wage, Davis-Bacon, and public works reporting preferred
- Experience with UKG Pro and UKG payroll processing preferred; experience with a comparable payroll or HRIS platform (ADP, Workday, Paylocity, or similar) will be considered
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred; Enclave will sponsor certification for candidates who do not yet hold one
- Experience in construction, real estate, or a multi-entity environment preferred
- Proficiency in Microsoft Excel required
Then Skills
- Professional presence with the ability to represent HR with credibility, maturity, and discretion
- Clear, confident communication skills that build trust across all levels of the organization
- Strong service orientation with a focus on delivering a consistent, positive employee experience
- High attention to detail and accuracy when working with employee data, documentation, and processes
- Operational mindset with strong organizational skills and the ability to manage workflows and priorities
- Sound judgment and adaptability when handling sensitive information and shifting business needs
Then Benefits
We need to list benefits from the "Culture & Total Rewards Approach". We'll create a list.
Benefits details:
Financial Wellbeing:
- Competitive pay with ongoing performance review
- Role specific bonus potential and/or commission programs
- 401(k) with company match
- Various supplemental insurance options
- Employee referral program
Health & Wellness:
- Medical, dental & vision plans
- Company-paid life & disability insurance
- Health Savings Accounts (HSA) with employer contribution
- Dependent Care Flexible Spending Accounts (FSA)
- Mental health resources & employee assistance programs
- Paid bereavement & parental leave program
- Paid Time Off (PTO) plans, paid holiday and volunteer programs
Career & Culture:
- Tuition reimbursement and leadership development opportunities
- Team-building and community engagement opportunities
- Employee recognition programs
- Supportive, values-driven work environment
- Regular team member feedback surveys to drive workplace improvements
We'll combine into a single - list.
Then
Schedule
Monday - Friday | 8 am - 5 pm; Full Time, Non-Exempt (40 hours/week); On‑Site work environment; Primary work location: West Fargo, ND Headquarters.
We might also include location in schedule paragraph.
Check for any other sections: Pay? Not included.
Make sure we don't include boilerplate like About Us, EEO, etc. Also remove "Applicants must be legally authorized to work in the United States. This role is not eligible for immigration sponsorship now or in the future (e.g., H-1B, TN, F-1 OPT)." That's boilerplate/legal; remove. Also remove EEO statement. Also remove "Enclave does not work with any third-party recruiters..." etc.
Also remove "At Enclave, we build more than spaces—we build rewarding careers." maybe considered boilerplate? It's a tagline but could be considered part of culture; but it's generic. Safer to remove.
Now ensure we preserve all substantive info: The description about the role, responsibilities list, qualifications, skills, benefits, schedule/location.
Let's craft the About the role paragraph: from "About The Role Payroll and Compliance Specialist The Payroll & Compliance Specialist is responsible for owning and administering the organization’s payroll processes, including biweekly payroll and weekly certified payroll reporting. Beyond payroll execution, this role serves as a key partner in HR Operations by documenting processes, strengthening controls, organizing payroll records and documentation, identifying opportunities for automation and efficiency, and helping create scalable processes that support long-term business growth. The Payroll & Compliance Specialist is expected to develop a deep understanding of existing payroll workflows and collaborate with the HR Operations team to continuously improve processes, reduce risk, increase efficiency, and ensure critical payroll knowledge is documented and transferable across the organization."
We'll put that in .
Now responsibilities: we need to break down each bullet.
Let's extract each duty:
Payroll Administration:
- Administer and process biweekly payroll for all employees in accordance with established payroll schedules and company policies
- Review and validate payroll transactions including hires, terminations, compensation changes, promotions, deductions, garnishments, and benefit elections
- Audit payroll registers, earnings, deductions, taxes, and direct deposits prior to payroll finalization
- Reconcile payroll discrepancies and research payroll-related issues to ensure accurate employee pay
- Maintain payroll records and supporting documentation in accordance with record retention requirements
- Coordinate payroll funding and processing timelines with Finance and Accounting teams
Certified Payroll Administration:
- Manage the weekly certified payroll process for prevailing wage and public works projects
- Ensure compliance with federal, state, and local certified payroll requirements, including Davis-Bacon and prevailing wage regulations where applicable
- Maintain accurate worker classifications, wage rates, fringe benefit calculations, and project allocations
- Prepare, review, certify, and submit certified payroll reports and supporting documentation
- Monitor regulatory changes and recommend updates to certified payroll processes and documentation
Process Improvement & Operational Excellence:
- Become a subject matter expert in all payroll and certified payroll workflows
- Evaluate existing payroll processes and identify opportunities to improve efficiency, accuracy, scalability, and user experience
- Partner with the Senior Manager of HR Operations, HRIS Analyst, and HR Specialist on payroll and compliance-related process improvement initiatives
- Develop and maintain process documentation, workflows, standard operating procedures (SOPs), and training materials
- Recommend and support automation opportunities through HRIS, reporting tools, system integrations, and workflow technologies
- Establish and maintain internal controls designed to reduce payroll risk and improve data integrity
- Participate in cross-functional projects related to payroll
after About the role before Responsibilities. That's allowed: we can have prose paragraphs not under headings. The instruction: Use
for section headings (list). Use - for any list of duties/requirements/benefits, and
for prose. So we can have multiple
elements outside headings.
Thus structure:
About the role
... description ...
Position Logistics: Primary Work Location: West Fargo, ND Headquarters; Work Environment: On-Site; Work Schedule: Monday - Friday | 8 am - 5 pm; Work Type: Full Time, Non-Exempt (40 hours/week).
Then Responsibilities
- ... each duty ...
Then Requirements
maybe combine Qualifications and Requirements? Actually we have Qualifications section (education, experience, etc.) and also "We're Seeking Individuals Who Have" which is more Skills. So we can have Requirements for mandatory qualifications? But we have both Qualifications and Requirements headings allowed. We'll use Requirements for the mandatory qualifications (education, experience, knowledge, certifications). And Skills for the soft skills list.
Thus:
Requirements
- High school diploma or equivalent required
- 3+ years of experience in payroll administration required; equivalent combination of payroll experience and certification will be considered in place of a degree
- Working knowledge of federal and state payroll laws and regulations, including wage and hour and payroll tax requirements, required
- Experience with prevailing wage, Davis-Bacon, and public works reporting preferred
- Experience with UKG Pro and UKG payroll processing preferred; experience with a comparable payroll or HRIS platform (ADP, Workday, Paylocity, or similar) will be considered
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred; Enclave will sponsor certification for candidates who do not yet hold one
- Experience in construction, real estate, or a multi-entity environment preferred
- Proficiency in Microsoft Excel required
Then Skills
- Professional presence with the ability to represent HR with credibility, maturity, and discretion
- Clear, confident communication skills that build trust across all levels of the organization
- Strong service orientation with a focus on delivering a consistent, positive employee experience
- High attention to detail and accuracy when working with employee data, documentation, and processes
- Operational mindset with strong organizational skills and the ability to manage workflows and priorities
- Sound judgment and adaptability when handling sensitive information and shifting business needs
Then Benefits
We need to list benefits from the "Culture & Total Rewards Approach". We'll create a list.
Benefits details:
Financial Wellbeing:
- Competitive pay with ongoing performance review
- Role specific bonus potential and/or commission programs
- 401(k) with company match
- Various supplemental insurance options
- Employee referral program
Health & Wellness:
- Medical, dental & vision plans
- Company-paid life & disability insurance
- Health Savings Accounts (HSA) with employer contribution
- Dependent Care Flexible Spending Accounts (FSA)
- Mental health resources & employee assistance programs
- Paid bereavement & parental leave program
- Paid Time Off (PTO) plans, paid holiday and volunteer programs
Career & Culture:
- Tuition reimbursement and leadership development opportunities
- Team-building and community engagement opportunities
- Employee recognition programs
- Supportive, values-driven work environment
- Regular team member feedback surveys to drive workplace improvements
We'll combine into a single - list.
Then
Schedule
Monday - Friday | 8 am - 5 pm; Full Time, Non-Exempt (40 hours/week); On‑Site work environment; Primary work location: West Fargo, ND Headquarters.
We might also include location in schedule paragraph.
Check for any other sections: Pay? Not included.
Make sure we don't include boilerplate like About Us, EEO, etc. Also remove "Applicants must be legally authorized to work in the United States. This role is not eligible for immigration sponsorship now or in the future (e.g., H-1B, TN, F-1 OPT)." That's boilerplate/legal; remove. Also remove EEO statement. Also remove "Enclave does not work with any third-party recruiters..." etc.
Also remove "At Enclave, we build more than spaces—we build rewarding careers." maybe considered boilerplate? It's a tagline but could be considered part of culture; but it's generic. Safer to remove.
Now ensure we preserve all substantive info: The description about the role, responsibilities list, qualifications, skills, benefits, schedule/location.
Let's craft the About the role paragraph: from "About The Role Payroll and Compliance Specialist The Payroll & Compliance Specialist is responsible for owning and administering the organization’s payroll processes, including biweekly payroll and weekly certified payroll reporting. Beyond payroll execution, this role serves as a key partner in HR Operations by documenting processes, strengthening controls, organizing payroll records and documentation, identifying opportunities for automation and efficiency, and helping create scalable processes that support long-term business growth. The Payroll & Compliance Specialist is expected to develop a deep understanding of existing payroll workflows and collaborate with the HR Operations team to continuously improve processes, reduce risk, increase efficiency, and ensure critical payroll knowledge is documented and transferable across the organization."
We'll put that in .
Now responsibilities: we need to break down each bullet.
Let's extract each duty:
Payroll Administration:
- Administer and process biweekly payroll for all employees in accordance with established payroll schedules and company policies
- Review and validate payroll transactions including hires, terminations, compensation changes, promotions, deductions, garnishments, and benefit elections
- Audit payroll registers, earnings, deductions, taxes, and direct deposits prior to payroll finalization
- Reconcile payroll discrepancies and research payroll-related issues to ensure accurate employee pay
- Maintain payroll records and supporting documentation in accordance with record retention requirements
- Coordinate payroll funding and processing timelines with Finance and Accounting teams
Certified Payroll Administration:
- Manage the weekly certified payroll process for prevailing wage and public works projects
- Ensure compliance with federal, state, and local certified payroll requirements, including Davis-Bacon and prevailing wage regulations where applicable
- Maintain accurate worker classifications, wage rates, fringe benefit calculations, and project allocations
- Prepare, review, certify, and submit certified payroll reports and supporting documentation
- Monitor regulatory changes and recommend updates to certified payroll processes and documentation
Process Improvement & Operational Excellence:
- Become a subject matter expert in all payroll and certified payroll workflows
- Evaluate existing payroll processes and identify opportunities to improve efficiency, accuracy, scalability, and user experience
- Partner with the Senior Manager of HR Operations, HRIS Analyst, and HR Specialist on payroll and compliance-related process improvement initiatives
- Develop and maintain process documentation, workflows, standard operating procedures (SOPs), and training materials
- Recommend and support automation opportunities through HRIS, reporting tools, system integrations, and workflow technologies
- Establish and maintain internal controls designed to reduce payroll risk and improve data integrity
- Participate in cross-functional projects related to payroll
for prose. So we can have multiple
elements outside headings. Thus structure:
About the role
... description ...
Position Logistics: Primary Work Location: West Fargo, ND Headquarters; Work Environment: On-Site; Work Schedule: Monday - Friday | 8 am - 5 pm; Work Type: Full Time, Non-Exempt (40 hours/week).
ThenResponsibilities
- ... each duty ...
Requirements
maybe combine Qualifications and Requirements? Actually we have Qualifications section (education, experience, etc.) and also "We're Seeking Individuals Who Have" which is more Skills. So we can have Requirements for mandatory qualifications? But we have both Qualifications and Requirements headings allowed. We'll use Requirements for the mandatory qualifications (education, experience, knowledge, certifications). And Skills for the soft skills list. Thus:Requirements
- High school diploma or equivalent required
- 3+ years of experience in payroll administration required; equivalent combination of payroll experience and certification will be considered in place of a degree
- Working knowledge of federal and state payroll laws and regulations, including wage and hour and payroll tax requirements, required
- Experience with prevailing wage, Davis-Bacon, and public works reporting preferred
- Experience with UKG Pro and UKG payroll processing preferred; experience with a comparable payroll or HRIS platform (ADP, Workday, Paylocity, or similar) will be considered
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred; Enclave will sponsor certification for candidates who do not yet hold one
- Experience in construction, real estate, or a multi-entity environment preferred
- Proficiency in Microsoft Excel required
Skills
- Professional presence with the ability to represent HR with credibility, maturity, and discretion
- Clear, confident communication skills that build trust across all levels of the organization
- Strong service orientation with a focus on delivering a consistent, positive employee experience
- High attention to detail and accuracy when working with employee data, documentation, and processes
- Operational mindset with strong organizational skills and the ability to manage workflows and priorities
- Sound judgment and adaptability when handling sensitive information and shifting business needs
Benefits
We need to list benefits from the "Culture & Total Rewards Approach". We'll create a list. Benefits details: Financial Wellbeing: - Competitive pay with ongoing performance review - Role specific bonus potential and/or commission programs - 401(k) with company match - Various supplemental insurance options - Employee referral program Health & Wellness: - Medical, dental & vision plans - Company-paid life & disability insurance - Health Savings Accounts (HSA) with employer contribution - Dependent Care Flexible Spending Accounts (FSA) - Mental health resources & employee assistance programs - Paid bereavement & parental leave program - Paid Time Off (PTO) plans, paid holiday and volunteer programs Career & Culture: - Tuition reimbursement and leadership development opportunities - Team-building and community engagement opportunities - Employee recognition programs - Supportive, values-driven work environment - Regular team member feedback surveys to drive workplace improvements We'll combine into a single- list.
Then
Schedule
Monday - Friday | 8 am - 5 pm; Full Time, Non-Exempt (40 hours/week); On‑Site work environment; Primary work location: West Fargo, ND Headquarters.
We might also include location in schedule paragraph. Check for any other sections: Pay? Not included. Make sure we don't include boilerplate like About Us, EEO, etc. Also remove "Applicants must be legally authorized to work in the United States. This role is not eligible for immigration sponsorship now or in the future (e.g., H-1B, TN, F-1 OPT)." That's boilerplate/legal; remove. Also remove EEO statement. Also remove "Enclave does not work with any third-party recruiters..." etc. Also remove "At Enclave, we build more than spaces—we build rewarding careers." maybe considered boilerplate? It's a tagline but could be considered part of culture; but it's generic. Safer to remove. Now ensure we preserve all substantive info: The description about the role, responsibilities list, qualifications, skills, benefits, schedule/location. Let's craft the About the role paragraph: from "About The Role Payroll and Compliance Specialist The Payroll & Compliance Specialist is responsible for owning and administering the organization’s payroll processes, including biweekly payroll and weekly certified payroll reporting. Beyond payroll execution, this role serves as a key partner in HR Operations by documenting processes, strengthening controls, organizing payroll records and documentation, identifying opportunities for automation and efficiency, and helping create scalable processes that support long-term business growth. The Payroll & Compliance Specialist is expected to develop a deep understanding of existing payroll workflows and collaborate with the HR Operations team to continuously improve processes, reduce risk, increase efficiency, and ensure critical payroll knowledge is documented and transferable across the organization." We'll put that in. Now responsibilities: we need to break down each bullet. Let's extract each duty: Payroll Administration: - Administer and process biweekly payroll for all employees in accordance with established payroll schedules and company policies - Review and validate payroll transactions including hires, terminations, compensation changes, promotions, deductions, garnishments, and benefit elections - Audit payroll registers, earnings, deductions, taxes, and direct deposits prior to payroll finalization - Reconcile payroll discrepancies and research payroll-related issues to ensure accurate employee pay - Maintain payroll records and supporting documentation in accordance with record retention requirements - Coordinate payroll funding and processing timelines with Finance and Accounting teams Certified Payroll Administration: - Manage the weekly certified payroll process for prevailing wage and public works projects - Ensure compliance with federal, state, and local certified payroll requirements, including Davis-Bacon and prevailing wage regulations where applicable - Maintain accurate worker classifications, wage rates, fringe benefit calculations, and project allocations - Prepare, review, certify, and submit certified payroll reports and supporting documentation - Monitor regulatory changes and recommend updates to certified payroll processes and documentation Process Improvement & Operational Excellence: - Become a subject matter expert in all payroll and certified payroll workflows - Evaluate existing payroll processes and identify opportunities to improve efficiency, accuracy, scalability, and user experience - Partner with the Senior Manager of HR Operations, HRIS Analyst, and HR Specialist on payroll and compliance-related process improvement initiatives - Develop and maintain process documentation, workflows, standard operating procedures (SOPs), and training materials - Recommend and support automation opportunities through HRIS, reporting tools, system integrations, and workflow technologies - Establish and maintain internal controls designed to reduce payroll risk and improve data integrity - Participate in cross-functional projects related to payroll