Payroll and Benefits Specialist

West Side Beer Distributing · Grand Rapids, MI · 2 wk ago

On-siteHuman ResourcesFull-time

Department: Human Resources | Reports To: Director, Human Resources | Full-time, Exempt | Location: Grand Rapids, MI

About the Role

The Payroll & Benefits Specialist is responsible for the accurate and timely administration of weekly union and bi-weekly non-union payroll processes for a fast-paced beverage distribution organization. This role oversees all aspects of payroll processing, time and attendance administration, payroll compliance, and employee benefits administration. The Payroll and Benefits Specialist serves as a key resource for employees, managers, union representatives, and benefit providers.

Responsibilities

Process multiple full-cycle payrolls on a weekly (union) and bi-weekly (non-union) schedule
Review, audit, and validate timekeeping data, pay rates, bonuses, commissions, and deductions
Maintain and administer the time and attendance system including system configuration, rule maintenance, and validation of time entries
Calculate and process wages, overtime, shift premiums, commissions, wage adjustments, garnishments, and required deductions
Maintain payroll records and ensure compliance with federal, state, and local payroll regulations
Ensure accurate application of union dues, benefit contributions, and seniority-based rules
Collaborate with supervisors to resolve timekeeping discrepancies and answer questions on time coding
Act as the primary point of contact for payroll and benefit-related inquiries from employees, managers, union, and external agencies
Coordinate benefit deductions and audit for accuracy periodically
Ensure timely enrollment with benefit carriers
Review and reconcile monthly payroll reports and benefit billing, resolving discrepancies in a timely manner
Support reporting and audit processes as needed
Maintain accurate payroll and benefits records, ensuring data confidentiality and security
Assist with year-end processes, including W-2 preparation and audits
Ensure all wage and benefit-related requirements are processed for year-end filing
Track, calculate, and collect benefit premiums from employees on leave of absence
Respond promptly to employee questions regarding payroll, deductions, taxes, and benefits
Provide guidance on benefits eligibility, enrollment procedures, and payroll processes
Collaborate with the Human Resources team on employee changes, benefits, and system integrations
Identify opportunities for process improvement and system enhancements
Perform other duties as assigned

Requirements

Bachelor’s degree in business, finance, human resources, or related field
Minimum 3 years’ experience processing payroll and benefit administration
HRIS/HCM experience, Paycor preferred
CPP or CBP certification desired

Work Environment & Physical Demands

Works primarily in an office environment with occasional exposure to a warehouse environment with varying levels of sound and temperatures
Predominately sedentary role with requirements for standing, walking, sitting, bending, and reaching (including above shoulder level) throughout the workday
Ability to lift up to 50 lbs.
Operates in a fast-paced, deadline-driven environment requiring strong organization, efficiency, and the ability to manage multiple priorities
Exercises sound judgment within established authority levels, evaluates risk before making decisions, and keeps appropriate stakeholders informed
Completes work accurately and timely, proactively addresses issues, communicates professionally with internal and external partners, and adheres to all company policies, procedures, and safety standards

Schedule