Payroll and Benefits Specialist

We need to output HTML fragment with sections: About the role? Actually the posting includes description about company then "The Role". We need headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use

for each section heading only if there is real specific content. We must not repeat job title as heading. We need to preserve all substantive info, no boilerplate. Remove cookie/navigation/legal/EEO etc. There's none. We need to decide sections: Could have "About the role" (maybe summary), "Responsibilities", "Requirements", "Qualifications", "Skills", "Benefits". Pay and Schedule not present (no explicit pay or schedule details). So omit those. We need to extract content. Company description: At JC Davis Ventures... up to "Simple - Reliable - Done Right!" That's about company. Could be "About the role"? Actually "About the role" maybe a brief overview of the role. But we have "The Role JC Davis Power is looking for a Payroll & Benefits Specialist..." That's role overview. Could treat as "About the role". Then responsibilities list bullet points from "What You’ll Do". Then requirements/experience from "What You Bring". Then preferred experience maybe under "Preferred Experience" but we could incorporate into Requirements or Qualifications. The instruction: Use sections only when posting has real specific content. We can have sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits. But we need to avoid duplication. Could combine Requirements and Qualifications? Might be okay to have both if content distinct. "What You Bring" includes required experience and skills. "Preferred Experience" is separate. Could treat "Qualifications" as required, "Skills" as skills, "Preferred Experience" as maybe not needed. But we can include "Preferred Experience" under Requirements or Qualifications. Simpler: Have sections: About the role, Responsibilities, Requirements, Benefits. But we need to follow instruction: Prefer a few substantive sections over many thin ones. So maybe three sections: About the role, Responsibilities, Requirements (including qualifications, skills, preferred). Benefits separate. Let's extract: About the role: The paragraph after "The Role JC Davis Power is looking for a Payroll & Benefits Specialist to own the day-to-day administration of our weekly payroll, employee benefits, 401(k), and leave programs. This is a hands-on role for someone who understands that payroll is more than pushing a button and knows how timecards, additional earnings, taxes, deductions, benefits, 401(k) contributions, reimbursements, and employee changes fit together. Reporting to the Manager, People Operations, you'll partner with our People team, managers, employees, Accounting, brokers, and outside consultants to ensure employees are paid accurately and on time and our benefit programs are administered correctly." That's good. Responsibilities: bullet list from "What You’ll Do". Each line starts with a verb. We'll make

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List items: - Own weekly payroll in Rippling, including working with managers on timecards and approvals, assisting employees with missed punches and edits, and ensuring payroll is accurate and processed on time. - Enter and validate commissions, mileage and expense reimbursements, on-call pay, stipends, retroactive adjustments, and other supplemental earnings; understand the appropriate taxable or non-taxable treatment and escalate complex questions when needed. - Maintain the weekly Payroll Tracker in Smartsheet throughout the workweek and ensure every documented change is accurately reflected in payroll. - Verify new hires, terminations, pay and rate changes, department changes, stipends, taxes, benefit deductions, 401(k) deferrals and employer match, and other employee changes are calculating correctly. - Perform pre- and post-payroll audits, research discrepancies, process corrections and catch-up deductions, and partner with Accounting to confirm payroll entries. - Partner with our payroll consultant when employees are added in new states to establish applicable state and local payroll taxes and resolve tax notices or withholding issues. - Manually calculate PTO anniversary adjustments and employee commute time as required until automated processes are established; update calculations when circumstances change. - Support final pay, garnishments, payroll recordkeeping, and year-end payroll activities, including W-2 review and reconciliation. - Administer benefits through Employee Navigator, including new-hire eligibility notifications, enrollment follow-up, qualifying life events, terminations, and benefit deduction changes. - Audit carrier enrollments monthly and perform quarterly reconciliations among carrier billing, Employee Navigator elections, and payroll deductions; research and resolve discrepancies and communicate timing differences, corrections, and write-offs to Accounting. - Assist employees with benefit questions and coordinate with our insurance brokers for additional support and STD, LTD, and life claims. - Administer and track FMLA and other applicable leaves, including required notices, documentation, certification and leave dates, and related payroll and benefit impacts. - Coordinate Open Enrollment communications and deadlines; audit rates, enrollment materials, Employee Navigator setup, elections, and payroll deductions; provide census information to Shepherd and Walton and applicable carriers for renewals and enrollment. - Support administration of our Human Interest 401(k) plan, including auditing employee deferrals and employer match, monitoring the 8% auto-enrollment process, and resolving contribution or deduction discrepancies with Accounting and Human Interest. - Maintain accurate, confidential payroll and benefits records and follow issues through to resolution. Requirements: from "What You Bring" plus maybe "Preferred Experience". Let's combine required and preferred? Could separate but we want few sections. Could have Requirements (required) and then maybe a subsection for Preferred? But instruction: only include section when posting has real specific content. We could have "Requirements" for required, and "Preferred Experience" as separate section if we want. But that adds more sections. Might be okay if we keep to 4 sections: About the role, Responsibilities, Requirements, Benefits. We can embed preferred experience within Requirements as a note. Let's extract required: - 3+ years of hands-on payroll, benefits, or HR operations experience with meaningful payroll responsibility. - Experience independently processing payroll or serving as a primary payroll administrator; weekly payroll experience strongly preferred. - Working knowledge of payroll taxation, including taxable and non-taxable earnings, reimbursements, deductions, and fringe benefits. - Experience administering employee benefits and reconciling carrier invoices against payroll deductions. - Strong spreadsheet skills and comfort working with detailed payroll and reconciliation data. - Exceptional attention to detail, sound judgment, and the ability to recognize when a calculation or system result does not look right. - Strong organization and follow-through across recurring weekly, monthly, quarterly, and annual deadlines. - Clear, professional communication with employees, managers, Accounting, brokers, consultants, and vendors. - High discretion with confidential employee and payroll information and a strong sense of ownership through resolution. Preferred Experience (list): - Multi-state payroll experience. - Experience with Rippling, Employee Navigator, Human Interest, Smartsheet, or similar platforms. - Experience with 401(k) administration and contribution reconciliation. - Experience administering FMLA or other employee leaves. - Experience supporting payroll year-end activities and resolving payroll tax notices. We could include these under Requirements as a sub-list "Preferred experience". But we need to keep as
  • . Could have two lists: one for Required, one for Preferred under same heading? Might be confusing. Better to have separate sections: Requirements and Preferred Experience. But that adds another section. However we already have About the role, Responsibilities, Requirements, Benefits. Adding Preferred Experience makes 5 sections. Still few. The instruction: Prefer a few substantive sections over many thin ones. 5 is still few. Could be okay. But we must ensure we don't create sections with filler. All have content. Benefits: from "Benefits We take care of our team..." paragraph. Extract: - Health & Wellness – 100% company-paid medical coverage premiums for you and your family - Company Paid Group Life Insurance - Employee paid dental, vision, critical illness, accident, hospital indemnity, long-term disability, short-term disability, and supplemental life options available - 401k – plus 4% matching - Time Off – Flexible PTO - Supportive Culture – safety-first mindset, people-first values, and a team that looks out for one another We need to output HTML fragment only. Structure:

    About the role

    ...

    Responsibilities

    • ...
    ...

    Requirements

    • ...
    ...

    Preferred Experience

    • ...
    ...

    Benefits

    • ...
    ...
    Check no mention of Pay or Schedule. Make sure to preserve all substantive info. No extra fluff. Let's craft the About the role paragraph exactly as in text but ensure no extra. Original: "The Role JC Davis Power is looking for a Payroll & Benefits Specialist to own the day-to-day administration of our weekly payroll, employee benefits, 401(k), and leave programs. This is a hands-on role for someone who understands that payroll is more than pushing a button and knows how timecards, additional earnings, taxes, deductions, benefits, 401(k) contributions, reimbursements, and employee changes fit together. Reporting to the Manager, People Operations, you'll partner with our People team, managers, employees, Accounting, brokers, and outside consultants to ensure employees are paid accuratelyand on time and our benefit programs are administered correctly." Note there is a typo "accuratelyand". We should preserve as is? Probably keep exactly but maybe fix spacing? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. Should we keep the typo? It's part of the posting. I'd keep it as is but maybe add a space? That would be altering. Better to keep exactly as given: "accuratelyand". However it's missing a space. We'll keep it. Now Responsibilities list: need to copy each bullet exactly as in posting. Ensure punctuation. Let's list them: 1. Own weekly payroll in Rippling, including working with managers on timecards and approvals, assisting employees with missed punches and edits, and ensuring payroll is accurate and processed on time. 2. Enter and validate commissions, mileage and expense reimbursements, on-call pay, stipends, retroactive adjustments, and other supplemental earnings; understand the appropriate taxable or non-taxable treatment and escalate complex questions when needed. 3. Maintain the weekly Payroll Tracker in Smartsheet throughout the workweek and ensure every documented change is accurately reflected in payroll. 4. Verify new hires, terminations, pay and rate changes, department changes, stipends, taxes, benefit deductions, 401(k) deferrals and employer match, and other employee changes are calculating correctly. 5. Perform pre- and post-payroll audits, research discrepancies, process corrections and catch-up deductions, and partner with Accounting to confirm payroll entries. 6. Partner with our payroll consultant when employees are added in new states to establish applicable state and local payroll taxes and resolve tax notices or withholding issues. 7. Manually calculate PTO anniversary adjustments and employee commute time as required until automated processes are established; update calculations when circumstances change. 8. Support final pay, garnishments, payroll recordkeeping, and year-end payroll activities, including W-2 review and reconciliation. 9. Administer benefits through Employee Navigator, including new-hire eligibility notifications, enrollment follow-up, qualifying life events, terminations, and benefit deduction changes. 10. Audit carrier enrollments monthly and perform quarterly reconciliations among carrier billing, Employee Navigator elections, and payroll deductions; research and resolve discrepancies and communicate timing differences, corrections, and write-offs to Accounting. 11. Assist employees with benefit questions and coordinate with our insurance bro