Payroll and Benefits Administrator

Responsibilities

• Process payroll accurately and on schedule, including data entry, review, reconciliation, and correction of employee timecards, earnings, deductions, and payroll adjustments.
• Maintain employee payroll, timekeeping, and benefits data within HRIS, payroll, and related reporting systems, ensuring information is current, complete, and accurate.
• Administer employee benefits programs, including medical, dental, disability, life insurance, COBRA, and other company-sponsored plans, in accordance with plan documents and internal procedures.
• Aid in new hire benefit orientation, open enrollment activities, and employee communications related to plan eligibility, coverage options, and enrollment changes.
• Respond to employee and manager inquiries regarding payroll, taxes, deductions, garnishments, leave-related pay, and benefit matters in a timely, professional, and confidential manner.
• Review, verify, and process invoices for health, dental, and other employer-paid insurance programs, and support reconciliation of billing discrepancies with vendors as needed.
• Administer Health Reimbursement Arrangements (HRA), Flexible Spending Accounts (FSA), and Health Savings Accounts (HSA) in compliance with IRS regulations and plan requirements.
• Process 401(k) transaction files, including employee deferrals, employer match contributions, and loan deductions, while supporting compliance with plan guidelines and regulatory requirements.
• Support payroll, benefits, 401(k), EEO, and workers’ compensation audits, compliance reviews, and annual testing by preparing documentation and responding to information requests.
• Maintain confidential employee records and related documentation in both electronic and paper formats, ensuring proper retention, organization, and data privacy.
• Ensure payroll withholdings, voluntary deductions, involuntary deductions, and garnishments are set up and processed accurately and in accordance with applicable requirements.
• Verify completion and accuracy of federal, state, and local tax and employment forms for new hires and existing employees, and coordinate updates when changes occur.
• Administer direct deposit setup and maintenance, and support distribution of pay statements and other payroll-related communications.
• Prepare recurring and ad hoc payroll and benefits reports for management, finance, and leadership to support business operations, analysis, and decision-making.
• Reconcile payroll data, identify discrepancies, research root causes, and resolve issues promptly to maintain data integrity and employee satisfaction.
• Process and verify time sheets and related records for temporary or agency employees in accordance with company procedures and vendor requirements.
• Prepare required documentation and responses for unemployment claims and assist with other employment-related administrative processes as assigned.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field, or an equivalent combination of education and relevant experience.
• Minimum of five years of progressive experience in multi-state payroll and benefits administration.
• Working knowledge of payroll systems, timekeeping platforms, and HRIS applications; experience with ADP Workforce Now preferred.
• Strong understanding of laws and regulations governing payroll practices, wage and hour requirements, employee classifications, tax withholding, and benefit administration.
• Experience administering employer-sponsored benefit plans, including self-insured health plans, is highly desirable.
• Excellent verbal and written communication skills, with the ability to explain complex information clearly and professionally to employees and leaders.
• Strong interpersonal skills and the ability to build trust, maintain confidentiality, and work effectively with employees at all levels of the organization.
• Advanced organizational skills with exceptional attention to detail, accuracy, and follow-through in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and related reporting tools.
• Ability to manage multiple priorities, exercise sound judgment, and handle sensitive or complex situations with discretion and professionalism.
• Demonstrated ability to work collaboratively within a team environment while also managing responsibilities independently.
• Flexibility to support HR and payroll initiatives across multiple shifts or business needs, as required.
• Ability to read, interpret, and follow written and verbal instructions in English.