Payroll and Benefits Administrator

About this position

The Birmingham-Jefferson Convention Complex (BJCC) is a premier entertainment venue serving Birmingham, Alabama since 1970. The BJCC campus includes Legacy Arena, Protective Stadium, BJCC Concert Hall, over 220,000 square feet of meeting & exhibition space, and City Walk BHAM.

Essential Duties/Responsibilities

• Serves as a first line of contact for employees regarding payroll and benefit related questions or requirements.
• Troubleshoots and resolves employee payroll self-services system technical problems.
• Performs HRIS and payroll data entry and personnel file maintenance.
• Administers I-9 and E-Verify System administration. Ensures all new hires are eligible to work in the United States.
• Maintain employee’s time and attendance, inputting payroll data as required.
• Analyze and verify the accuracy of timecards submitted each pay period and contacts supervisor to resolve discrepancy. Ensures compliance with all applicable state and federal wage and hour laws.
• Process biweekly payroll in a timely manner with no errors and perform payroll accounting-related tasks.
• Reconcile biweekly, quarterly and annual report data to ensure accuracy. Prepares special reports for management, departments, and appropriate external partners for budgeting purposes. Review reports for accuracy.
• Prepare and distribute manual payroll checks when required.
• Provide General Ledger information for accounting.
• Review and reconcile benefit vendor invoices as required. Prepare and submit payment requests as needed.
• Manage payroll and related records, including time off accruals and leave requests.
• Maintain company payroll and HRIS system.
• Process and maintain records of employee deductions, such as garnishments, insurance benefits, etc.
• Communicate with employees regarding salary adjustments, special payments, tax allocations, employee deductions and changes to applicable wage and hour laws.
• Assists, conducts and participates in internal and external payroll and benefit audits as required.
• Assist planning, organizing and executing company employee engagement and special events as required.
• Provide compensation information to external partners including workers compensation, unemployment compensation, annual pension calculations, ethics commission, DOL and etc.
• Will work with managers and/or employees when payroll and/or benefit issues or questions arise. Answering questions about payroll or deductions working to resolve issues in a timely manner.
• Cookbook with the Director of Human Resources to ensure employee relations and payroll issues are resolved promptly and appropriately.
• Oversee tax filings in accordance with local and federal laws including processing quarter and year end filings. Process any required quarterly payroll adjustments.
• Aid in developing and conducting payroll/employment law training and education.
• Aid in developing and implementing payroll and benefit policies and procedures.
• Administrate benefits enrollments, changes, open enrollment processes, terminations, and document and material distribution.
• Conduct new-hire benefit orientations, benefits presentations, and benefits audits.
• Coordinate and administer FMLA, COBRA, leaves of absence, short-term and long-term disability claims. Ensuring compliance with all applicable state and federal legal requirements including ACA/1095 compliance and reporting.
• Respond to various benefits, leave of absence, and claim inquiries.
• Ensure that all personnel documents for new hires are correctly completed and distributed for efficient new hire process.
• Responsible for the day-to-day administration of benefit programs including health, dental, vision, life insurance, disability benefits, retirement and other voluntary benefits. This includes enrolling, terminating and modifying employee benefit coverage as necessary.
• Prepare new enrollments, changes, maintains forms, submits to insurance vendors and coordinates with company representatives.
• Coordinate and processes employee requests for pension loans and processes payroll deductions.
• Resolve administrative problems with carrier representatives, employees and departments.
• Responsible for managing annual open enrollments including organizing meetings, help sessions, and answering questions. Responsible for open enrollment benefit deduction reconciliation.
• Responsible for accurately inputting, filing and maintaining general HR, Benefits and Payroll related items in personnel files, including accurately adding new hire information into payroll and HRIS system.
• Create and distribute employee written communications regarding payroll and benefits.
• Maintain confidentiality of company and employee information.
• Perform other duties as required.

Competencies

• Accountability
• Interpersonal Skills
• Customer Service
• Communication
• Active Listening
• Conflict Management
• Job Knowledge
• Detail Oriented
• Organizational Skills
• Problem Solving
• Risk Assessment
• Business Alignment
• Program Management
• Fiscal Accountability
• Ethics
• Project Management
• Quality
• Strategic Thought
• Technology Management
• Adaptability/Flexibility
• Results Oriented
• Training and Development

Work Environment

This environment is fast paced and moderately demanding. Thrives in a fast-paced, evolving environment. Work is typically performed indoors, in a temperature-controlled office setting.

Physical Demands

• Duties require extended periods of sitting.
• Limited amounts of physical effort such as walking, standing, climbing, bending, stooping, squatting, and kneeling.
• Ability to lift up to 30lbs with or without assistance, while maintaining good balance.
• Must be flexible enough to reach above shoulder level and be able to push and pull for brief periods of time.
• Visual acuity, speech recognition, and speech clarity.

Position Type/Expected Hours of Work

This is a full-time position. Normally, Monday-Friday, regular business hours are 8:00 a.m. and 5:00 p.m. Although due to seasonal workload demands, some after normal business hours and weekends may be required.

Required Education and Experience

• Minimum of five (5) years related knowledge and experience in payroll for 100+ employees required.
• Minimum of three (3) years related knowledge, experience in benefits administration preferred.
• Bachelor’s degree from an accredited college or university with emphasis in Business, Human Resources, Accounting or a related field is strongly preferred.
• Experience with ADP Workforce Now payroll processing and administration is strongly preferred.
• Certified Payroll Professional (CPP) certification preferred