Payroll Analyst
SPAN · San Francisco, CA · 2 mo ago
Human ResourcesFull-time
Responsibilities
- End-to-End Support: Support U.S. payroll processing by validating complex employee changes, including bonuses, relocations, severance, and final pay for terminations (ensuring strict adherence to state-specific final pay laws).
- Workday Data Integrity: Ensure all payroll changes are accurately reflected in Workday and aligned with supporting documentation.
- Edge Case Management: Investigate and escalate inconsistencies or payroll data edge cases, exercising strong judgment and attention to detail.
- Auditing & Compliance: Audit payroll data within Workday to ensure accuracy, completeness, and compliance. Proactively identify and flag discrepancies or unusual entries before they impact pay.
- Risk & Controls: Maintain a deep understanding of common payroll risks and internal controls to ensure a clean audit trail at all times.
- Regulatory Expertise: Maintain a working knowledge of U.S. payroll regulatory requirements and risk in a manufacturing environment. Work with regulatory authorities for tax registrations for payroll filings and partner closely with external payroll service providers to manage open cases.
Leave of Absence (LOA) & Benefits Reconciliation
- Partner with HR to review and process LOA payments. Validate inputs and manage Excel-based tracking tools for LOA calculations and estimated top-off payments.
- Policy Application: Build a mastery of payroll policies and LOA scenarios, including complex state-specific differences, to apply guidance accurately.
- Benefits Reconciliation: Perform monthly reconciliations of benefit invoices (Medical, Dental, Vision, 401k, HSA, etc.) against payroll deductions and enrolment data to resolve any discrepancies.
Required Qualifications
- Experience: 7-10+ years in U.S. payroll, with a heavy focus on complex, high-growth environments.
- Workday Power User: Deep experience in Workday is required, including an understanding of business processes and EIB loads.
- Excel Proficiency: Advanced Excel skills are a must for calculating LOA top-offs and performing benefits reconciliations.
- Communication: Exceptional ability to draft SOPs and explain complex pay impacts (like LOA or deductions) to employees in a clear, empathetic manner.
Preferred Experience
- Familiarity with our vendor stack: OneSource Virtual (OSV), Sequoia, GoNavia, Empower, or HSA Bank.
- CPP or FCP is a plus.