Payroll Administrator

About the role

Granules Pharmaceuticals Inc. (GPI), a subsidiary of Granules India Ltd., is the 10th fastest‑growing generic pharma company in the US. With sites in Chantilly and Manassas, Virginia, GPI handles R&D, manufacturing, and packaging of a wide range of dosage forms, including pulsatile drug release, orally disintegrating modified‑release tablets, modified‑release suspensions, and abuse‑deterrent controlled‑substance technologies. The Payroll Administrator is responsible for accurate preparation, documentation, distribution, and reconciliation of payroll, as well as administration of the payroll system, compliance, tax reporting, HRIS administration, timekeeping, leave tracking, and employee payroll support.

Responsibilities

• Process payroll for all North American locations accurately and on schedule.
• Collect, review, and validate payroll data (hours worked, overtime, bonuses, leave balances, other earnings).
• Calculate wages, deductions, taxes, benefit contributions, garnishments, levies, and other payroll‑related transactions.
• Maintain payroll records for new hires, terminations, promotions, transfers, compensation changes, and other employee status updates.
• Audit payroll data and resolve discrepancies prior to processing.
• Coordinate payroll activities with Finance, HR, and external payroll providers as needed.
• Prepare payroll reports for leadership, Accounting, auditors, and regulatory agencies.
• Ensure compliance with federal, state, provincial, and local payroll regulations; maintain current knowledge of payroll laws and tax requirements.
• Administer payroll tax filings, e‑filing requirements, and tax payments; prepare payroll tax reports and support regulatory reporting.
• Maintain payroll documentation, records, and audit trails in accordance with retention requirements; promptly escalate and resolve compliance issues.
• Administer timekeeping processes, enforce payroll submission deadlines, and audit timesheets for accuracy and policy compliance.
• Track and maintain employee paid time‑off balances and leave records; administer leaves of absence (FMLA, state leave programs, ADA accommodations, military leave, etc.).
• Coordinate leave approvals, payroll impacts, and return‑to‑work tracking with managers and HR.
• Ensure leave administration complies with applicable laws and company policies.
• Ensure accurate payroll deductions for employee benefits and retirement programs; reconcile benefit carrier invoices against payroll and enrollment records.
• Identify, research, and resolve billing discrepancies with vendors and internal stakeholders; maintain reconciliation documentation for audits and financial reporting.
• Respond to employee inquiries regarding pay, deductions, taxes, leave balances, direct deposit, and payroll processes.
• Administer direct deposit setup, changes, and maintenance.
• Research and resolve payroll issues, discrepancies, and reporting questions; provide professional, timely customer service to employees and managers.
• Support internal and external audits by preparing payroll records, reports, and supporting documentation.
• Assist with compliance reviews and payroll control testing.
• Identify opportunities to improve payroll processes, controls, and operational efficiency.

Requirements

• Knowledge of payroll administration, payroll taxes, wage‑and‑hour regulations, and payroll compliance requirements.
• Strong attention to detail and accuracy in data entry and calculations.
• Proficiency in HRIS, payroll software, and Microsoft Excel.
• Strong analytical, problem‑solving, and auditing skills.
• Ability to handle confidential information with discretion and professionalism.
• Excellent customer service, communication, and organizational skills.
• Ability to manage multiple priorities and meet recurring payroll deadlines.

Preferred Qualifications

• Experience with Paylocity is a plus.
• Certified Payroll Professional (CPP) designation or progress toward certification.
• Experience in a manufacturing, pharmaceutical, healthcare, or other regulated environment.
• Experience supporting audits, leave administration, and benefits reconciliation.

Experience & Education

• 2 to 4 years of payroll processing and related administrative functions.
• Strong understanding of payroll laws, federal and state regulations, and compliance requirements.
• Proficiency in payroll systems, HRIS platforms, and Microsoft Office tools.
• High attention to detail with excellent organizational and follow‑up skills.
• Ability to handle confidential information with integrity and discretion.
• Problem‑solving ability, analytical mindset, and capacity to work cross‑functionally with HR and Accounting.

Physical Requirements / Working Environment

Standard office working conditions apply, with occasional event‑coordination support requiring standing, walking, and light physical activity in meeting rooms or event spaces.

Travel

Occasional local travel between the Manassas and Chantilly offices.