Payroll Administrator

About the role

We are looking for a Payroll Administrator to oversee accurate and timely payroll operations for an organization in Saint Paul, Minnesota. This position plays a key role in maintaining payroll records, supporting compliance activities, and partnering closely with human resources and finance to ensure employee pay is processed correctly. The ideal candidate brings strong attention to detail, sound judgment, and the ability to address payroll questions with professionalism and care.

Responsibilities

• Manage end-to-end payroll processing on a bi-weekly schedule, ensuring employees are paid accurately and on time.
• Review employee time and attendance records, confirm required approvals are in place, and resolve discrepancies before payroll is finalized.
• Examine payroll data and supporting documentation for errors, make necessary adjustments, and maintain data accuracy across payroll records.
• Coordinate with HR to update payroll information tied to hires, departures, internal moves, compensation changes, and other employee status updates.
• Handle off-cycle and special payroll runs as needed to support business and employee requirements.
• Investigate and resolve payroll-related questions involving direct deposit, tax withholding, garnishments, retroactive earnings, employment verification, workers’ compensation, and paycheck discrepancies.
• Maintain payroll master files, monitor year-to-date balances, hours, and deductions, and keep records organized in accordance with company standards and regulatory requirements.
• Prepare payroll-related journal entries, support general ledger reconciliation, and assist with financial reporting, audits, and required compliance filings.

Qualifications

• Experience administering full-cycle payroll with a strong track record of accuracy and timeliness.
• Knowledge of multi-state payroll practices, tax withholding, deductions, and garnishment processing.
• Proficiency using ADP Workforce Now or a comparable payroll platform.
• Ability to reconcile payroll information and prepare payroll-related journal entries for the general ledger.
• Strong understanding of payroll compliance requirements, reporting obligations, and record retention standards.
• Excellent attention to detail, organization, and problem-solving skills when working with sensitive payroll data.
• Clear communication skills with the ability to respond effectively to employee and manager payroll inquiries.