Payroll & Accounting Manager

About The Position

Job Title: Payroll & Accounting Manager
Employment Type: Exempt - FT
Location: Seattle, WA; New York, NY; Fort Lauderdale, FL (Hybrid, 3 days/week in office)
Salary Range: USD 110,000.00 - 140,000.00 plus annual discretionary bonus

Key Responsibilities

• Manage and process global payroll for all employees, ensuring accuracy, timeliness, and compliance with company policies and applicable laws and regulations.
• Cook up with global payroll providers in France, UK, UAE, Australia, Japan, and others to support accurate and timely payroll processing.
• Manage relevant payroll provider and software vendor relationships, including issue resolution and service coordination.
• Maintain and communicate annual payroll calendar, key deadlines, and processing requirements.
• Maintain and update payroll records, including: salary changes; federal, state, and local taxes; exemptions; insurance coverage; deductions; and other necessary records.
• Lead compensation-related activities, such as salary adjustments, bonus payments, and long-term incentive programs.
• Prepare financial reports and statements related to compensation, including periodic and year-end reports for internal use and compliance with government regulations.
• Prepare compensation-related journal entries and update and maintain the underlying calculations and analysis.
• Prepare budgets and forecasts for all compensation related costs.
• Work closely with the Finance department to reconcile compensation-related accounts and ensure that all financial transactions are accurately reflected in the company’s accounting system.
• Respond to employee queries regarding payroll issues and provide accurate information and guidance.
• Ensure compliance with international, federal, state, and local payroll, wage, hour laws, and best practices.
• Work closely with the US payroll provider to ensure accurate state tax filing, reporting, and compliance.
• Keep abreast of current trends and best practices in compensation and payroll accounting.
• Participate in audits and provide necessary documentation and explanations for compensation-related items.
• Collaborate with auditors, accountants, and other finance professionals to ensure integrity and accuracy in financial reporting.
• Lead the implementation and maintenance of payroll and compensation accounting software and systems.
• Identify and recommend opportunities to improve payroll processes, reporting, controls, and systems.
• Identify issues, analyze root causes, and propose solutions.
• Responsible for ad-hoc Human Resource projects and assignments.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Strong foundation in payroll accounting and general accounting concepts required.
• Minimum of 7-10 years of experience in payroll, compensation accounting, or related roles, including experience with multi-state and preferably global payroll operations.
• Prior experience leading payroll processes in a complex organization.
• Proficiency in payroll software and HRIS systems, as well as Excel.
• Strong knowledge of payroll regulations, tax laws, and compensation best practices.
• Demonstrated experience with payroll-related account reconciliations, accruals, financial reporting, and audit support.
• Excellent analytical, problem-solving, and numerical abilities.
• Operate with the highest level of integrity, confidentiality, and accountability.
• Able to handle sensitive information with confidentiality and discretion.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills, both written and verbal, with the ability to clearly explain complex financial information.
• Proven ability to present to, engage with, and build alignment across executive stakeholders.
• Detail-oriented with a high level of accuracy and commitment to operational excellence.
• Able to work non-standard hours as needed to support global payroll cycles, deadlines, and urgent issues.
• Proactive, responsive, flexible, and service-oriented.