Accounting & Payroll Manager

Reporting to the Associate Director of Accounting, this on-site, full-time role in San Diego ensures compliance with standard accounting practices, Foundation policies, and internal controls while leading accounts payable, donor invoicing, employee expense reimbursements, and payroll operations.

About the Organization

Though n-Lorem is pioneering a novel non-profit model to provide personalized experimental ASO treatments for free, for life to patients with the rarest of mutations (nano-rare), we are functionally a biotechnology company. With a seasoned leadership team and strategic partnerships, n-Lorem provides the framework, funds, and access for nano-rare patients to receive personalized ASO medicines. We strive to change the world, one nano-rare patient at a time.

Responsibilities

• Accounting & Financial Reporting:
  • Perform monthly reconciliations and investigate discrepancies.
  • Prepare and post journal entries with complete documentation; maintain general ledger accuracy.
  • Ensure compliance with GAAP, internal controls, and the Foundation’s accounting procedures.
  • Responsible for periodic reporting for grants and contracts.
  • Assist in budget reporting, special projects, and analysis reports.
• Accounting Operations and Control:
  • Enter all income and disbursements, maintaining complete supporting documentation.
  • Provide deposit reports to the fundraising team.
  • Prepare customer invoices/pledges as requested.
  • Process vendor and consultant invoices, ensuring complete documentation, approvals, and accurate coding to grant and project budgets in alignment with funding restrictions.
  • Manage credit card expense allocation and monthly reconciliation.
  • Onboard new consultants and vendors into the accounting system by supporting setup, collecting required documentation, and training them on invoice submission processes and payment timelines.
  • Prepare purchase orders.
  • Serve as the primary point of contact for vendor and consultant payments, proactively sourcing invoices, and responding to payment inquiries.
• Payroll & Benefits Administration:
  • Lead payroll operations to ensure accurate, timely, and compliant processing of payroll.
  • Prepare project time reports as requested.
  • Plan and coordinate payroll processing schedules.
  • Collaborate with technical teams to troubleshoot payroll system issues.
  • Develop and maintain payroll process documentation and workflows.
  • Support payroll tax reconciliations, filings, and audits.
  • Provide end-user training and ongoing support for payroll systems and processes.
• Audit, Tax, & Compliance:
  • Provide audit support as requested.
  • Assist with year-end audit through preparation of closing entries, audit schedules, and responding to audit inquiries.
  • Maintain vendor W9 records and prepare 1099 filings.
• Additional Responsibilities:
  • Assist in insurance renewals (general liability, property, D&O, etc.).
  • Prepare financial information for regulatory requirements, grant reporting, and reimbursement requests.
  • Process transactions and journal entries related to special projects and perform monthly reconciliation of grants management and information to the general ledger.
  • Monitor compliance with grants and other agreements and laws and regulations.
  • Develop and ensure adherence to policies and procedures.

Requirements

• U.S. work authorization.
• Bachelor’s degree in accounting, finance, or related field.
• Minimum 3 years of progressive experience in accounting.
• Strong experience with:
  • GAAP compliance and financial audits.
  • QuickBooks Online.
  • Precoro procurement management system (preferred).
  • Paylocity payroll and expense reporting system (preferred).
• High proficiency in MS Office, including Word, Excel, Outlook, PowerPoint.
• Strong analytical, communication, and organizational skills.
• High level of integrity, fiscal responsibility, and alignment with mission-driven work.
• Ability to develop and ensure adherence to policies and procedures.
• Understanding of confidentiality protocols and the importance of protecting personal information.
• Ability to organize and prioritize projects and multiple tasks effectively and meet deadlines.
• Ability to act as a liaison with partners/vendors.
• Ability to work independently with minimal daily supervision.

Pay

Salary range: $85,000 - $100,000.

Benefits

• Medical, dental, and vision insurance.
• 403(b) retirement plan.
• 4 weeks paid vacation.
• Paid sick time.
• Life insurance.
• Employee assistance program.