Payroll Accountant

Key Responsibilities

• Prepare and process multi-state, multi-entity payroll on a bi-weekly basis, including deductions, garnishments, HSA/FSA, 401(k), and tax withholdings
• Prepare and post payroll-related journal entries and month-end accruals, including wages, PTO, bonus, employer taxes, and benefit liabilities
• Reconcile payroll, benefit, and tax liability general ledger accounts each period and clear reconciling items on a timely basis
• Perform account analysis on payroll-related balance sheet and expense accounts; investigate and document variances
• Reconcile benefit withholdings (medical, dental, vision, HSA/FSA, 401(k)) to carrier and vendor invoices and resolve discrepancies
• Reconcile federal, state, and local payroll tax accounts and review quarterly and year-end tax filings (e.g., Forms 941, state returns, W-2s)
• Reconcile payroll bank and clearing accounts and support month-end and year-end close with supporting schedules, tie-outs, and variance commentary
• Review timesheets and payroll registers for accuracy prior to processing; research and correct wage discrepancies and adjustments
• Maintain documentation and internal controls over payroll accounting processes, support internal and external audits (e.g., workers’ compensation, 401(k), BLR, PTO accruals, benefit deductions), and recommend process improvements

Qualifications

• Bachelor’s degree in Accounting preferred
• Minimum 2 years of payroll and/or general ledger accounting experience, preferably in a multi-state, multi-entity environment
• CPP or FPC highly desirable