Payment Coordinator Analyst

Communities Served

The ACCO Payments Group supports vendor relations and ensures timely and accurate processing of payments related to vendor and procurement activities across the NYC Department of Environmental Protection (DEP).

About the Role

The Payment Coordinator will play a key role in supporting vendor relations and ensuring the timely and accurate processing of payments related to vendor and procurement activities.

Responsibilities

• Coordinate vendor payment activities to ensure information is accurately entered and maintained in the Small Procurement and Contract Tracking (sPACT) system.
• Engage with vendors and Operating Bureaus to collect required documentation, respond to inquiries, and ensure payment packages comply with Comptroller Directives, Procurement Policy Board (PPB) Rules, and Agency Standard Operating Procedures.
• Collaborate with fiscal and procurement staff to prepare and process payment vouchers in the City’s Financial Management System (FMS). Confirm that purchase orders, invoices, and receiving reports are complete, accurate, and properly authorized.
• Track and reconcile vendor payments by reviewing invoices, verifying funding availability, and coordinating with internal teams to resolve discrepancies or outstanding issues.
• Monitor payment statuses and proactively follow up with vendors to communicate updates, resolve issues, and ensure timely processing.
• Prepare financial and procurement reports to support agency transparency and accountability efforts. Review ledger balances, track expenditures, and maintain accurate fiscal documentation.
• Support vendor outreach and engagement to resolve issues and improve functionality within the PASSPort system.
• Respond to vendor inquiries regarding payment status and PASSPort issues, serving as a visible, customer facing representative to strengthen communication and service delivery within the division.

Qualifications

• Minimum Qualifications: A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
• Preferred Skills: Must be able to use MS Office including Word, Excel and PowerPoint; Working Knowledge of Financial Management System (FMS/3); Working knowledge of PASSPort; Knowledge of the NYC Procurement Policy Board Rules and Comptroller Directives.

Benefits

The City of New York offers a comprehensive benefits package including health insurance, retirement plans, and paid time off.

Pay

The salary range for this position is $65,000 to $85,000 per year, depending on experience and qualifications.

Schedule

The schedule for this position is Monday through Friday, 8:00 AM to 5:00 PM.

Community Coordinator - 56058

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.