Payables Specialist (Housing)

About the role

Under the direction of the Payables Manager, the Payables Specialist is responsible for performing administrative and clerical accounts payable tasks and functions, to maintain compliance with the Housing Authority’s policies and procedures. The Specialist must also provide high quality customer service to both internal and external groups.

Responsibilities

• Create requisitions for invoice processing
• Process invoices for payment in the accounting system
• Reconcile vendor statements
• Scan documents into the imaging system
• Print checks and related documents
• Obtain signatures for checks
• Mail or distribute accounts payable checks
• File accounts payable documents
• Assist with inventory as assigned
• Assist with other Finance tasks as assigned
• Perform a wide range of office and field duties from time to time as needed, which may or may not be related to regular responsibilities

Requirements

• AA degree in Finance or closely related field (or three (3) years of additional relevant experience in lieu of degree)
• One (1) year of AP experience in a Finance or Accounting Department
• Must pass pre‑employment background check and drug screening
• Frequently required to sit, stand, talk, and hear; requires manual dexterity for computer and routine paperwork; occasionally walks and reaches with hands and arms; occasionally lifts up to 25 pounds
• Specific vision abilities: close vision, distance vision, ability to adjust focus
• Noise level in the work environment usually moderately quiet

Qualifications

General office principles and practices. Software applications relative to the position. Proper English grammar, usage and spelling. Word processing and spreadsheet applications. Basic accounting and mathematics.

Skills

• Keyboarding (speed required may vary according to position assignment)
• Excellent communication (oral and written)
• Interpersonal and human relations
• Problem solving
• Effective customer service (in person and via telephone – discretion, patience, etiquette, and professionalism)
• Using 10‑key machine by touch
• Numerical analysis
• Operating a variety of office equipment (fax machine and copier)
• Ability to follow oral and written instructions
• Adapt to frequent interruptions and changes in workload demand
• Maintain confidentiality of sensitive matters
• Follow through on assignments
• Learn specialized terminology relevant to position
• Take initiative
• Conduct research for specific work assignment