Payable Support Specialist

Responsibilities

• Process all provider payments exported from client databases and other data sources accurately and timely.
• Accurately reconcile and process all payment adjustments and deductions including garnishment orders from IRS, FTB and other garnishing agencies.
• Perform research to define and resolve problems related to payments.
• Aid in year-end 1099 processing for childcare providers and accounts payable vendors.
• Review, process and monitor garnishment orders from IRS, FTB and other garnishing agencies.
• Reissue payments for stop payment requests, stale dated check reimbursements and returned ACH payments.
• Process and monitor forged endorsement requests submitted by childcare providers.
• Cover provider payment calling queue for check verifications and other payment related inquires.
• Aid in the preparation of Funder invoices and perform related reconciliation tasks.
• Perform full cycle accounts payable including examining supporting documentation for accuracy, proper authorization, correct cost center, and appropriate allocation.
• Process new vendors in accounting software ensuring W9 and other supporting documentation are complete and accurate.
• Maintain schedule of recurring payables ensuring all payments are issued timely, accurately.
• Maintain schedule of contractor payments ensuring payments do not exceed contractual obligations.
• Aid in month, quarter and year end closing tasks including, reconciling accounts payable accounts, preparing accruals and assisting with processing cost allocations.
• Prepare quarterly use tax returns for filing.
• Perform other duties as assigned by Supervisor & Senior Management.

Requirements

• Bachelor's Degree in Accounting or Business from an accredited university; extensive related work experience in Accounting/Financial Analysis may be substituted for college level education.
• Minimum 3 years' experience required.
• Strong Accounting background in Accounts Payable and General Ledger; experience in a government-funded non-profit environment a plus.
• Must have strong knowledge of Financial Accounting and Banking Principles; knowledge in preparing various statistical reports; strong computer skills with proficiency in computerized accounting system and Excel reports required; non-profit accounting experience a plus.

Qualifications

• Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits

• Total Package of Benefits
• Medical/ Dental/ Vision - 95% paid by employer
• Pet Insurance
• Employee Assistance Program
• Voluntary Life and AD&D for Employee, Spouse and Children
• 401k Matching Options
• Flex Spending (Health Care and Dependent Care)
• Mutual of Omaha (STD, Accident, & Critical Illness)
• Generous Sick and Vacation Time
• Paid Holidays + Paid Winter Break from 12/24 - 1/1 (for select positions)
• Opportunity for Growth and Development
• Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM