Patient Services Representative - General Surgery

Pay

Wage range: $23.72 – $37.95 per hour. $3,000 bonus for full-time (pro-rated for part-time). Posted ranges reflect the minimum of the lowest level to the maximum of the highest level; some positions offer additional premiums based on shift, certifications, or degrees. Offers are determined by years of relevant experience, education level, and internal equity.

About the role

The Patient Services Rep (PSR) serves as the first point-of-contact for patients in a fast-paced clinical environment, using exceptional customer service skills to coordinate care and provide an excellent patient experience. Responsibilities include pre-registration/scheduling, registration/check-in, message and queue management, medical records request management, referral management, and billing/payment processing/charge reconciliation.

Responsibilities

• Coordinates all aspects of patient scheduling: creating initial and follow-up in-person or virtual visit appointments; rescheduling, cancelling, and managing self-scheduled appointments to meet patient care needs and optimize provider schedules.
• Manages multi-line telephone system (incoming and outgoing).
• Follows guidelines to identify and direct patients calling with emergent/urgent symptoms to appropriate clinical staff for screening.
• Sets up and verifies active and contracted insurance coverage in multiple systems; educates patients on co-insurance/co-pay, self-pay, L&I, MVA, Medicaid, Medicare/Medicare Advantage, etc.
• Enrolls patients on the patient portal and explains its attributes, benefits, and recommended use.
• Requests, confirms, and validates interpreter services.
• Greets patients and completes check-in process.
• Directs and assists patients with completion of appropriate paperwork.
• Monitors various group Message Pools and responds to patient requests, questions, and concerns within established organizational timelines.
• Takes complete and accurate messages and coordinates communication between appropriate interdisciplinary staff.
• Coordinates emergent or add-on patient care requests with clinical team and provider.
• Manages appointment queues (e.g., future appointment orders; cancellation list; wait list).
• Prepares, documents, and sends various patient outreach communications.
• Initiates outside medical record requests from admissions, emergency departments, physicians, and other authorized hospital staff to support provider visits and closure of care gaps for Health Maintenance.
• Prepares and scans documents for Health Information Management department processing.
• Manages incoming referrals through clinic documentation and established tracking protocol.
• Facilitates communication between the clinic, patient, and insurance company as required.
• Identifies and collects copayments in adherence with organizational goals.
• Cultivates EvergreenHealth culture of community by supporting new staff training.
• Monitors and maintains tidy patient waiting and staff work areas in accordance with infection control standards and safety protocols.
• Orders and restocks patient forms and non-medical supplies.
• Files, faxes, scans, photocopies, and distributes mail.
• Performs open and close duties, which vary from clinic to clinic.
• Performs other duties as assigned.

Requirements

• High School diploma or equivalent
• 1 year of experience in a customer service role
• Excellent interpersonal communication skills, including the capacity to communicate with a diverse range of individuals and dispositions
• Ability to problem solve, stay calm under pressure, and present oneself in a pleasant and professional manner when responding to inquiries from EH staff and patients (e.g., service recovery)
• Strong written communication skills, including ability to spell accurately and write legibly
• Ability to work independently, show initiative, and work productively within a team environment
• Actively listen to and validate patient conversations; employ de-escalating techniques as appropriate
• Ability to prioritize multiple tasks and ability to access, analyze, and apply concepts associated with protocols, policy, and guidelines
• Keyboarding skills and working knowledge of Windows-based software systems

Qualifications

• Previous experience in a medical reception or similar administrative role
• Knowledge of basic medical terminology/common medications
• Knowledge and experience accessing/verifying insurance coverage
• Experience using Real Time Eligibility (RTE) Payer/Insurance Portals
• Electronic Medical Record (EMR) experience, preferably Epic
• Familiarity with HIPAA and other health industry compliance standards

Benefits

• Medical, vision, and dental insurance
• On-demand virtual health care
• Health Savings Account
• Flexible Spending Account
• Life and disability insurance
• Retirement plans (457(b) and 401(a) with employer contribution)
• Tuition assistance for undergraduate and graduate degrees
• Federal Public Service Loan Forgiveness program
• Paid Time Off/Vacation
• Extended Illness Bank/Sick Leave
• Paid holidays
• Voluntary hospital indemnity insurance
• Voluntary identity theft protection
• Voluntary legal insurance
• Pay in lieu of benefits premium program
• Free parking
• Commuter benefits