Pathology Secretary II - FT - Days - MRH

Location: Miramar, Florida

Summary

Performs all pathology clerical and secretarial duties using anatomic and laboratory computer systems. Files, locates, and retrieves materials from files as requested. Answers telephone inquiries regarding surgical pathology and handles send outs and case coordination of consults for the department.

Responsibilities

• Manages work queues of registration and billing discrepancies.
• Facilitates retrieval of pathology material at the request of pathologists, physicians, patients, and outside institutions while maintaining HIPAA compliance.
• Transcribes recorded material, including pathology reports, autopsy reports, addendums, and letters.
• Triages duties by priority, completes all required duties with efficiency and accuracy, and performs any other duties as assigned.
• Files and retrieves surgical, cytology, and bone marrow reports, slides, and blocks; discards materials after 10 years.
• Prepares reference laboratory specimens for transport and ensures reference reports are delivered, filed, and forwarded to the ordering clinician.
• Prepares and retrieves reports and information for the pathology presentation portion of Tumor Board conferences.
• Answers telephones, takes messages accurately, screens calls, directs calls to appropriate personnel, and provides varied information to callers.
• Processes billing and obtains accurate demographic and insurance information for third‑party accounts receivable/payable.
• Fields all incoming telephone calls and customer‑service‑related duties for Anatomic Pathology/laboratory inquiries; maintains office files/records and system documentation according to department policy.
• Prepares, arranges transportation, and sends out slides and blocks for consultation, special studies, and special stains.

Competencies

• Accountability
• Accuracy & Quality
• Customer Service
• Organization Skills
• Responding to Change
• Specimen Handling
• Accessioning and Processing
• Standards of Behavior

Education and Certification Requirements

• High School Diploma or equivalent (required).
• Some training in Medical Terminology required.

Additional Job Information

Complexity of work requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action.

Required Work Experience

• Three (3) years of pathology secretary experience.

Working Conditions and Physical Requirements

• Bending and stooping: 60%
• Keyboard entry: 80%
• Kneeling: 20%
• Non‑patient lifting or carrying 0‑25 lb: 60%
• Pushing or pulling 0‑25 lb non‑patient: 40%
• Reaching: 40%
• Repetitive movement – hand/arm: 80%
• Sitting: 80%
• Standing: 40%
• Walking: 40%
• Audible speech: 60%
• Hearing acuity: 80%
• Seeing – far: 80%
• Seeing – near: 80%
• Bio‑hazardous waste exposure: 40%
• Biological hazards – respiratory: 40%
• Biological hazards – skin or ingestion: 20%
• Blood and/or bodily fluids: 20%
• Communicable diseases/pathogens: 20%
• Cytotoxic chemicals: 20%
• Dust: 20%
• Gas/vapors/fumes: 20%
• Hazardous chemicals: 20%
• Needles/sharp objects: 60%
• Radiation: 20%
• Fire risk: 20%
• Hazardous noise: 20%
• Extreme heat/cold: 20%