Patent Paralegal II

Finnegan is a global intellectual-property law firm known for innovation, strategic growth, and a commitment to client relationships and professional development. Many team members build long-term careers here.

About the role

The Patent Paralegal II supports the IP Operations team with patent-prosecution administrative tasks, including preparing filings, managing deadlines, and drafting correspondence for patent applications.

Responsibilities

• Prepares responses to USPTO notices and office actions, information disclosure statements, issue fees, and publication fees.
• Reviews files and prepares Information Disclosure Statements for U.S. and international patent applications.
• Prepares shell amendments for attorney use in responding to office actions.
• Performs database input and maintenance.
• Calculates Patent Term Adjustments.
• Prepares and loads USPTO forms for electronic filing, designating correct document types, formats, fee types, and ensuring credit and payment of fees.
• Creates and maintains Notice of Allowance checklists.
• Submits Certificate of Corrections and Priority Document requests.
• Researches and locates files as requested by staff and attorneys.
• Accurately and timely reconciles and processes invoices and other financial documents in accordance with firm procedures.
• Mentors, trains, and provides guidance to Patent Paralegal Is and other staff as needed.
• Completes core training, cross-training, skills assessments, and related development as assigned.
• Utilizes resources to stay current and maintain proficiency in patent prosecution areas of practice.
• Embraces new processes and incorporates new technology to meet evolving client demands.
• Actively seeks professional development training and demonstrates ability to assume progressive responsibilities.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree and minimum of three years of patent prosecution experience in a professional services or law firm environment; OR in lieu of a degree, a minimum of five years of patent prosecution experience in a law firm environment.
• Demonstrated knowledge and understanding of international and USPTO patent law rules, procedures, and requirements.
• Ability to navigate the USPTO website and demonstrated knowledge of search tools for patent and trademark information.
• Experience with USPTO electronic filing procedures.
• Knowledge of patent prosecution concepts and ability to apply them to assignments.
• Proficiency in Microsoft Office Suite, including Teams and Zoom, with the ability to learn firm-specific systems and databases.
• Advanced research skills and proficiency using the Internet and government websites.
• Strong interpersonal, oral, and written communication skills.
• Strong organizational skills, ability to exercise independent judgment, prioritize assignments, handle multiple projects, and meet deadlines in a fast-paced environment.
• Professionalism and ability to work independently and as part of a team.

Pay

The base annual pay range for this role is $70,000 – $95,000, depending on skills, qualifications, experience, location, and internal equity.

Benefits

A full range of medical, financial, and other benefits is offered, dependent on the position.