Patent Paralegal II

Finnegan is a global intellectual-property law firm that combines top-tier legal services with a focus on innovation, client relationships, and professional growth. Many team members build long-term careers here because we value every individual.

About the role

The Patent Paralegal II supports the IP Operations team by handling administrative tasks related to patent filings, deadlines, and correspondence for patent applications.

Responsibilities

• Prepares responses to USPTO notices and office actions, information disclosure statements, issue fees, and publication fees.
• Reviews files and prepares Information Disclosure Statements for U.S. and international patent applications.
• Prepares shell amendments for attorney use in responding to office actions.
• Performs database input and maintenance.
• Calculates Patent Term Adjustments.
• Prepares and loads USPTO forms for electronic filing, ensuring correct document types, formats, fee types, and payment.
• Creates and maintains Notice of Allowance checklists.
• Submits Certificate of Corrections and Priority Document requests.
• Researches and locates files as requested by staff and attorneys.
• Accurately and timely reconciles and processes invoices and other financial documents in accordance with firm procedures.
• Mentors, trains, and provides guidance to Patent Paralegal Is and other staff as needed.
• Completes core training, cross-training, skills assessments, and related development as assigned.
• Stays current and maintains proficiency in patent prosecution areas of practice using appropriate resources.
• Embraces new processes and incorporates new technology to meet evolving client demands.
• Actively seeks out professional development training and experience to assume progressive responsibilities.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree and a minimum of three years of patent prosecution experience in a professional services or law firm environment; OR, in lieu of a degree, a minimum of five years of patent prosecution experience in a law firm environment.
• Demonstrated knowledge and understanding of international and USPTO patent law rules, procedures, and requirements.
• Ability to navigate the USPTO website and use search tools for patent and trademark information.
• Experience with USPTO Electronic Filing procedures.
• Knowledge of patent prosecution concepts and ability to apply them to assignments.
• Proficiency in Microsoft Office Suite, including Teams and Zoom, with the ability to learn firm-specific systems and databases.
• Advanced research skills using the Internet and government websites.
• Strong interpersonal, oral, and written communication skills.
• Strong organizational skills, independent judgment, and the ability to prioritize multiple projects in a fast-paced environment.
• Professionalism and ability to work both independently and as part of a team.

Pay

The base annual pay range for this role is $70,000 – $95,000, depending on skills, qualifications, experience, location, and internal equity.

Benefits

A full range of medical, financial, and other benefits is offered, dependent on the position.