Patent Docketing Coordinator

Key Responsibilities

• Review correspondence from the USPTO and foreign associates to identify and calendar patent prosecution deadlines
• Maintain and update patent docketing systems with accurate and timely information
• Enter and track new patent applications, filings, responses, and prosecution activities
• Docket key filing dates, statutory deadlines, and bar dates based on new matter intake and incoming correspondence
• Monitor docket workflows to ensure timely completion of prosecution activities and compliance with filing deadlines
• Identify, investigate, and escalate docket discrepancies or deadline issues as appropriate
• Maintain organized electronic records and ensure accurate document management within docketing systems
• Stay current on U.S. and international patent rules, procedures, and regulatory changes
• Collaborate with attorneys, paralegals, and administrative staff to improve docketing processes and operational efficiency
• Provide responsive support to internal and external stakeholders on docketing and deadline-related matters

Requirements

• Bachelor's degree or equivalent combination of education and experience
• Prior experience in IP docketing, patent prosecution, or intellectual property legal support preferred
• Strong knowledge of USPTO rules, patent prosecution procedures, and U.S. and international patent deadlines
• Experience with patent docketing software, such as CPI or similar systems
• Proficiency with Microsoft Office Suite
• Excellent organizational, analytical, and problem-solving skills with exceptional attention to detail
• Strong written and verbal communication skills
• Able to manage multiple priorities and work independently in a fast-paced, deadline-driven environment
• Flexibility to work additional hours as needed
• Willingness to learn new technologies and adapt to evolving patent prosecution processes