Pastoral Associate - Mother Seton Parish - Germantown Maryland

Job Summary

The mission of the Catholic Church of Washington is to spread the light of the Gospel of Jesus Christ to the world. Our parish is seeking a Pastoral Associate to assist pastoral leadership in administering programs and processes in support of the Pastor. The Pastoral Associate assists the Pastor in coordinating the sacramental preparation for the baptismal rite, liturgical ministries, and pastoral administrative support. This position serves as a liaison among parishioners, clergy, volunteers, and ministry leaders on matters related to marriage and baptism preparation, as well as liturgical ministry coordination. The Pastoral Associate helps ensure that parish pastoral processes are organized, welcoming, timely, and pastorally sensitive while supporting the overall mission of the parish.

Duties & Responsibilities

• Coordinates marriage-preparation processes, including maintaining files, tracking required documentation, scheduling meetings, and communicating with engaged and mentor couples.
• Affords assistance with baptism preparation, scheduling, and communication with families preparing for infant baptism.
• Maintains sacramental records and ensures proper collection and organization of required documentation.
• Collaborates with the Pastor and Director of Music Ministry in preparing liturgical ministry schedules for weekends, holy days, and special liturgies.
• Serves as a pastoral point of contact for parishioners seeking information related to sacraments and liturgical ministries.
• Affords support in ensuring liturgical ministry coverage for parish celebrations and sacramental events.
• Assists in maintaining accurate parish records related to assigned ministries and sacramental preparation.
• Coordinates communication related to marriage preparation, baptism preparation, and liturgical ministries.
• Works collaboratively with parish office staff to support parish operations and pastoral care.
• Affords support in parish communications and scheduling related to assigned responsibilities.
• Serves as a liaison among parishioners, clergy, volunteers, and ministry leaders on matters related to marriage and baptism preparation, as well as liturgical ministry coordination.

Qualifications

• Practicing Catholic in good standing with knowledge of Catholic teachings, sacramental life, and parish ministry.
• Strong organizational and interpersonal skills.
• Ability to communicate professionally and pastorally with parishioners, volunteers, clergy, and staff.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience coordinating volunteers, schedules, or parish ministries.
• Basic proficiency in office software, email communication, and parish database systems.

Education And Experience

• Prior experience in parish ministry, parish administration, or pastoral coordination.
• Familiarity with Catholic sacramental preparation processes and liturgical ministries.
• Experience working with ministry volunteers and parish communications.
• Experience with administrative functions (scheduling, institutional relationships).
• Excellent computer proficiency (Microsoft Office – Word, Excel and Outlook, Google Suite, Ministry Scheduler Pro).

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, printers and filing cabinets. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Position Type/Expected Hours of Work This is a part-time role with some evening and weekend hours for parish events, sacramental celebrations and ministry coordination.