Parts Coordinator

Our Client is seeking an organized and resourceful Parts Coordinator to support its field service and warehouse operations at a leading independent provider of scheduled and emergency power generator maintenance, repair, and sales.

About the role

This position is responsible for coordinating parts orders, maintaining inventory accuracy, preparing materials for service work, and ensuring technicians receive the equipment and components needed to complete scheduled repairs. The Parts Coordinator will work closely with service, sales, dispatch, and warehouse personnel to monitor order activity, address supply delays, and keep repair jobs moving efficiently. This is a fully on-site position located in Fremont, CA.

Responsibilities

• Create service work orders in the company's operating system and upload supporting estimates and documentation.
• Purchase required parts and assist the service team with identifying and sourcing components. Parts may be obsolete or difficult to obtain; candidates with experience working on parts sourcing with OEMs are highly preferred.
• Receive incoming materials, verify order accuracy, and place items in the appropriate inventory locations.
• Pull, organize, and stage parts for upcoming service and repair assignments.
• Coordinate local deliveries and pickups, including inventory transfers to off-site locations.
• Maintain accurate bin assignments and support an orderly, efficient warehouse environment.
• Package and ship parts to customers, branch locations, and field technicians.
• Track open purchase orders and follow up with vendors regarding availability and delivery timelines.
• Expedite delayed materials or identify alternate suppliers when necessary.
• Communicate shortages, backorders, and fulfillment concerns to service and sales personnel.
• Notify dispatch and other appropriate team members when all required parts are available for scheduling.
• Assist with general warehouse upkeep and operate a forklift when needed.

Requirements

• Experience sourcing parts in any of the following industries: automotive, HVAC, or service.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Familiarity with engine, mechanical, and electrical components.
• Working knowledge of inventory control and warehouse processes.
• Demonstrated ability to research and source parts from multiple suppliers.
• Ability to manage competing priorities in a deadline-driven service environment.
• Comfortable working collaboratively across service, sales, dispatch, and warehouse functions.
• Forklift experience is helpful but not required.

Schedule

Monday through Friday
Standard daytime business hours

Pay

$80,000 to $90,000 annually

Why join us

Our Client offers the opportunity to join a growing service organization where accurate parts coordination directly supports customer satisfaction and field operations. This role is well suited for someone who enjoys solving supply challenges, keeping projects organized, and contributing to a collaborative team.