Partner Personal Assistant

Job Summary

We are seeking an organized, proactive, and trustworthy Personal Assistant to support three partners at a law firm with their personal and household needs.

Key Responsibilities

• Household Management & Maintenance

• Schedule and manage healthcare appointments, including any regular follow-ups or reminders.

• Coordinate with personal trainers, therapist, or wellness coaches (if applicable), ensuring they align with partners’ wellness goals.

• Oversee scheduling, task, and payroll for any household staff, such as cleaners, gardeners, or maintenance personnel.

• Act as the main point of contact to ensure clear communication and a smooth workflow within the household.

• Manage household technology, including smart home devices, Wi-Fi networks, entertainment systems, and security systems.

• Schedule regular maintenance and cleanings for any personal or household vehicles.

• Keep track of registration renewals, insurance, and any necessary repairs, ensuring vehicles are ready and in excellent condition.

• Coordinate pet care routines, including feeding, grooming, walking, and veterinary appointments.

• Manage any travel arrangements for pets or pet-sitting services if the partners are away.

• Household Security Management

• Cook meals according to the dietary preferences of the partners.

• Ensure that kitchens and dining areas are clean and organized after each meal prep.

• Coordinate grocery shopping and manage pantry organization.

• Complete personal errands, including dry cleaning, shopping, and banking needs.

• Manage purchases and returns as requested, ensuring an efficient use of time and resources.

• Maintain detailed expense reports and receipts for reimbursements and budgeting purposes.

• Event Planning & Coordination

• Aid in planning, organizing, and executing personal events and gatherings, including scheduling venues, catering, and invitations.

• Coordinate event logistics, including setting up and breaking down, with attention to detail and quality.

• Manage guest lists, RSVPs, and any necessary follow-ups.

• Manage gift selection, purchasing, wrapping, and delivery for birthdays, holidays, or other special occasions.

• Organize holiday decorations, preparation, and cleanup, ensuring a seamless and enjoyable experience.

• Calendar Management & Scheduling

• Coordinate personal appointments, travel plans, reservations, and other engagements, ensuring all details are organized and confirmed.

• Prevent conflicts and provide reminders for upcoming events.

• Travel Arrangements

• Organize personal travel arrangements, including flights, accommodations, transportation, and itinerary planning.

• Prepare travel documents and ensure necessary items are packed and ready for trips.

• Inventory Control & Vendor Management

• Track and manage household inventory, identifying items that need restocking or replacement.

• Develop and maintain relationships with vendors and service providers to negotiate and secure high-quality services.

• General Administrative Support

• Handle miscellaneous tasks as requested by the partners, including organizing files, mail sorting, and special projects.

• Act as a liaison with family members, staff, and other associates as needed.

• Crisis management and problem solving.

• Be prepared to handle last-minute requests, troubleshoot issues that arise unexpectedly, and remain adaptable under pressure.

• Act as a reliable point of contact in emergencies, coordinating quick solutions with professionalism.

• Document preparation and filing.

• Create and maintain a digital filing system for easy access to essential records.

Requirements

• Proven experience as a Personal Assistant, House Manager, or similar role supporting senior executives or high-net-worth individuals.

• Strong organizational, multitasking, and time-management skills.

• Excellent communication skills, with the ability to anticipate and address needs proactively.

• Discretion, confidentiality, and professionalism in handling sensitive information.

• Valid driver’s license and reliable transportation.

• Proficiency in basic technology tools, including scheduling software, email, and mobile applications.

Preferred Qualifications

• Meal planning and preparation.

• Experience in event planning or hospitality.

• House management experience.