PART TIME SEASONAL Administrative Assistant

About the role

We are seeking a PART TIME SEASONAL Administrative Assistant. This part-time seasonal position reports to the Administrative Director and requires extensive phone work and administrative support in a seasonally fast-paced office environment. Our team is centered around core values: passionate about creating value, genuine & authentic, seeking to exceed expectations, exhibiting grace under fire, trustworthy, and always spirited and fun. The ideal candidate will reflect and exemplify these core values.

Responsibilities

• Provides secondary phone coverage, answering and directing incoming calls when the primary receptionist is unavailable.
• Support and maintain online exhibitor kit, troubleshoot issues, assist with mailing/emailing access information to exhibitors.
• Perform various administrative tasks such as email and phone reminders to exhibitors to create accounts and meet deadlines.
• Collect and assist exhibitors with securing correct proof of general liability insurance coverage.
• Provide general administrative and event execution support such as printing and preparing credentials and paperwork transition to Show Office Managers.
• Assist patrons and answer exhibitor questions by having general knowledge of shows.
• Additional responsibilities as needed.

Qualifications

• Previous experience with computers, customer service, and administrative support.
• Proficient in Office 365 Products to include Outlook, Teams, Word, and Excel; experience working with website editing and a CRM is a plus; comfortable learning new software and working with various office equipment.
• Physical stamina: requires moderate physical exertion, including bending, kneeling, stooping and standing; some lifting and moving of heavy objects (up to 50 lbs) with assistance.
• Ability to work independently on tasks, collaborate with a team, manage deadlines and be confident under pressure.
• Strong organizational skills and detail oriented to manage tasks and work with multiple people.
• Excellent interpersonal as well as written and verbal communication skills.
• Customer service oriented, professional, organized, enthusiastic, punctual, flexible, a team player, personable, and thrive on being part of a productive team.
• Skills required: customer service, interpersonal skills, project management, and office experience.
• Proficiency in Windows, Microsoft 365 and general computer literacy are a must.
• Additional knowledge of website editing strongly advised.

Benefits

• Part‑time schedule (Mon, Wed & Fri – preferred 10am‑5pm) with potential for additional hours during show weeks upon mutual agreement.
• Seasonal position running through March 31, 2027.
• Free movies and discounted food & beverage through sister company, Studio C.
• Compensation is based on experience and qualifications.