Part Time Research Coordinator 3

Reporting to the LCH Administrator of Program Operations, this position supports the mission of the Latino Center for Health and the UW School of Social Work by contributing to our understanding of health promotion in Latino communities across Washington state. This role is integral to the broader mission of the School of Social Work and the University of Washington in education, research, and community service. The position demands high organizational skills, attention to detail, and strong communication abilities. The Research Coordinator will collaborate closely with research team members and community partners to manage complex projects with multiple goals and support requirements. Fluency in both English and Spanish is required due to the study population.

Responsibilities

• Research Tasks (70%):
  • Prepare study materials and forms, including consent and recruitment materials, intervention materials, assessment materials, dissemination plans, and marketing plans (in English and Spanish).
  • Prepare and submit IRB applications and modification requests for research studies. Maintain human subjects documentation for active grants and track IRB updates for multiple grants in an Excel database.
  • Draft, format, and edit research manuscripts, posters, and presentations for LCH team members and staff.
  • Use research management systems (such as RedCap) and other study databases to track study workflow, participation, engagement, and data quality; generate monthly reports.
  • Conduct qualitative research (in English and Spanish): moderate focus groups; conduct interviews; manage audio files of research interviews and focus groups from transcription through coding; excerpt and code concept interviews and focus groups; analyze and synthesize findings.
  • Search for active Research Funding Announcements (RFAs) and distribute to faculty.
  • Conduct pre-award activities including updating and formatting faculty Biosketches and Other Support documents, drafting letters of support, formatting references, combining documents/creating PDF files, updating organizational charts/figures, compiling facilities & resources information, and assisting in other aspects of grant preparation.
  • Draft, format, and edit reports on research and LCH activities, as well as quarterly progress reports to NIH and other Federal Agencies, including enrollment, planning and reporting activities, presentations, manuscripts, and network contacts.
• Administrative Tasks (30%):
  • Ensure contract responsibilities are executed successfully and completed within time frames by assistant investigators and staff, moving toward completion of milestones and deliverables. Track milestones and deliverables.
  • Collaborate with all key partners: maintain open, timely, and accurate communication with internal and external stakeholders about developments, changes, and/or new directions and deliverables; communicate priorities, goals, and resources.
  • Coordinate and run ongoing meetings, including center meetings and research proposal preparation/review meetings; prepare agendas using input from supervisors and independent judgment; track and assign actionable tasks.
  • Manage budgets for research and community engagement activities; assist with purchasing and reimbursement processes.
  • Track grant writing plans and support, and develop quarterly reports.
  • Manage calendars and meeting agendas and minutes using Outlook and Doodle polls; set up Zoom video conferences and send invitations; make room reservations.
  • Coordinate communications: write and edit content for websites and newsletters, update content online, manage email listserves, and disseminate updates.
  • Disseminate research products, including instruments, reports, manuscripts, and data products; process inquiries, data and user agreements, and invoices.
  • Manage correspondence: monitor email, respond and loop in faculty and research team as needed, prepare and submit forms and documentation using a shared drive.

Requirements

• Minimum Qualifications:
  • Bachelor’s degree in Social Work, Public Health, Health Administration, or a related field.
  • Four years of experience working in a human research setting or relevant experience.
• Additional Qualifications:
  • Fluency in speaking, reading, and writing Spanish.
• Desired Qualifications:
  • Several years of experience in research, health, or social services administration.
  • Advanced skill in MS Word, Excel, and PowerPoint.
  • Excellent interpersonal skills, including demonstrated ability to work collaboratively with people from diverse backgrounds.
  • Experience with budgeting and reimbursement processes.
  • Skill in balancing multiple demands simultaneously under time constraints.
  • Ability to self-motivate and work independently with limited supervision and as part of a team.
  • Excellent writing and communication skills, particularly in collaborating with and coordinating a wide variety of stakeholders.
  • Excellent organizational skills including independently managing multiple tasks while ensuring attention to detail, accuracy, and quality results.
  • Knowledge of qualitative and quantitative data collection methods.
  • Demonstrated commitment and familiarity working with Latino communities.
  • Experience developing and submitting Institutional Review Board (IRB) proposals and modification requests, and developing study materials.
  • Experience working with stakeholders in government agencies, health care agencies, and/or community organizations.
  • Experience with event planning, vendor relations, travel, and reimbursements.
  • Experience in web-based survey development and research management systems (RedCap, DatStat, etc.).
  • Working knowledge of community-based organizations, health care systems, public health, and relevant agencies.
  • Experience in qualitative and quantitative research methods.

Working Conditions

This position is primarily located on the UW Seattle Campus, with 2 days in the office and a half day remote.

Pay

Pay Range: $79,992.00 – $99,996.00 annual.

Schedule

• Shift: First Shift
• FTE: 50.00% (part-time)
• This is a regular position.

Benefits

For information about benefits for this position, visit UW Staff Benefits.