Part-Time Quitman County Extension Administrative Assistant

About the role

The County Extension position (part-time – 16 hours/week) in Quitman County will be the primary contact with the public, greet clients, distribute resources, and handle clerical and QuickBooks financial management duties.

Responsibilities

• Maintain appropriate records for fiscal reporting.
  • May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets.
  • Keep financial records current within the existing month.
• Aid clientele with access to Extension resources and services, including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g., soil and water tests, feed and animal waste analysis, radon testing).
  • Absorb clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g., pesticide applicators, certified landscape professionals, certified childcare providers, ServeSafe).
• Publicize programs and workshops offered in local county or nearby counties to clientele.
  • Maintain the County website.
  • Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.
• Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.
  • Maintain 4-H volunteer record w/assistance of Co Agent.
  • Maintain office inventory of publications, office supplies, and materials as needed.
  • Absorb County Extension Coordinator with personnel procedures.
• Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.
  • Regularly participating in staff conferences and District Conferences.

Requirements

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Qualifications

• Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks.
• QuickBooks knowledge.
• Normal office demands.
• Driving as needed to perform job duties.
• Position of Trust.
• Operation, access, or control of financial resources.
• Direct interaction or care of children under the age of 18 or direct patient care.
• Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).
• Direct Patient Care.
• Direct Interaction or Care of Children Under 18.
• Financial Resources.
• Control of Financial Resources.
• Access to Financial Resources.
• Financial Responsibilities.
• Financial Management.
• Financial Reporting.
• Financial Oversight.
• Financial Accountability.
• Financial Responsibility.
• Financial Operations.
• Financial Procedures.
• Financial Reporting.
• Financial Reporting.
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