Part-Time Police Records Specialist
- for list of duties/responsibilities/benefits. Use
for prose. We must not invent or summarize away detail. So we need to keep the duties as listed, but we can group them into bullet points. Must not omit any duty. That's a lot; we need to include all duties bullet points. Ensure we don't miss any. Let's extract duties from "Duties and Responsibilities" section. It's a long paragraph with many duties separated by periods. We need to split into list items each duty. Let's parse: - Monitors police radio and transmits via radio a variety of information to police officers and other agencies as needed. - Monitors City building alarms, both audio and video. - Monitors holding facility for prisoners; monitors City Hall (court room, council chambers, police department) for security purposes. - Conducts a variety of queries, entries, modifications, and cancellations utilizing CCIC/NCIC computer regarding driver's licenses, vehicle registration, stolen property, wants and warrants, criminal history records, investigative files, and related reports. - Reviews CCIC/NCIC computer input of other PRS’s to ensure accuracy. - Responds to messages from other agencies giving or receiving information. - Relays officer safety information. - Enters data into the Department’s RMS system. - Conducts a variety of queries against the system which search for data errors and duplication and then cleans up those errors. - Enters, maintains and tracks sex offender registration information into appropriate databases. - Validates reports for accuracy of NIBRS (National Incident Based Reporting) coding. - Resolves errors for NIBRS submissions reports. - Processes police reports; disseminates copies to appropriate authorities; updates or prepares appropriate records; cross-files records; logs tickets. - Releases reports to citizens, businesses and other government agencies following the Colorado State Statutes regarding records release. - Acts as deputy municipal and county court clerk for bonding and fine purposes. - Processes municipal warrants by entering into various computer systems, and running criminal histories and DMV records. - Interviews victims and writes crime reports in cases that do not require immediate follow-up or arrest; may handle accident reports that do not require citations or other follow-up. - Enters reports into in-house computer system and completes processing. - Confers with citizens regarding civil problems or complaints. - Confers with parents of runaways; writes reports, and is responsible for follow-up in most cases. - Fingerprints citizens for bonding, real estate applications, school/day care employees, sales license, and other statutory purposes. - Searches prisoners as required. - Photographs victims of domestic violence as required. - Attends to children until parent/guardian or social services arrive. - Maintains call lists and performs call-outs for a variety of emergencies; for example TACT/SWAT team as required, appropriate personnel in weather emergencies (i.e., tornadoes, snow storms, etc.), and others as needed. - Processes incoming mail and forwards copies of reports to insurance companies, D.A.'s office, Probation and Parole, etc. - Receives subpoenas for officers. - Processes incoming blood and drug test results. - Scans and attaches paperwork into appropriate databases. - Files reports, summonses, ID photographs and miscellaneous correspondence. - Audits case files. - Certifies copies of reports for public release. - Performs notary duties for officers, detectives and citizens. - Researches various requests for officers, detectives, citizens and other city departments. - Collects and secures cash from the public for bonds, fines, and fees for various services. - Maintains records using basic accounting principles. - Collects and secures money bags for other City departments on the weekends during the summer. - Validates CCIC/NCIC entries. - Complies with State of Colorado Archives Retention Schedule. - Performs a variety of miscellaneous typing and filing on an as needed basis to assist other divisions. - Releases property to citizens when property custodian is unavailable. - Performs related work as required. Also earlier in Nature of Work: "The employee reviews crime and incident reports received from Patrol and Detective Divisions for quality control purposes and processes same." That's a duty; also "The duties include extensive work maintaining the data integrity of the Department’s computerized Records Management System." Also "Duties also include extensive work in the maintenance and dissemination of timely and accurate police records and the operation of related computer equipment and radio and telephone communication systems." Also "The employee is often the “first contact” citizens have with the Department which often involves handling more routine police matters in situations where the attention of a sworn officer is not immediately warranted such as interviewing citizens, writing crime reports and handling civil complaints." Also "The employee may be assigned to other divisions in the Police Department in an administrative support capacity. These assignments would include general clerical, secretarial and public contact work of moderate difficulty and variety. Assignments to other divisions may be temporary or permanent, as need dictates. During such assignments, the employee will act as a “back-up” to the Records Section to assist with shift coverage during vacations, illnesses or other staffing shortages." Also "Work is performed under the general supervision of a supervisor and in accordance with established policy and procedure. Work requires a high level of accuracy and thoroughness and is reviewed for such in progress and upon completion by evaluation of logs, entries, reports, citizen feedback and conferences." We need to include all these as duties. Some are already covered in the list but we need to ensure we include those not duplicated. Let's compile a comprehensive list: From Nature of Work paragraph: - Reviews crime and incident reports received from Patrol and Detective Divisions for quality control purposes and processes same. - Performs extensive work maintaining the data integrity of the Department’s computerized Records Management System. - Performs extensive work in the maintenance and dissemination of timely and accurate police records and the operation of related computer equipment and radio and telephone communication systems. - Serves as often the “first contact” citizens have with the Department, handling routine police matters where sworn officer attention not immediately warranted, such as interviewing citizens, writing crime reports and handling civil complaints. - May be assigned to other divisions in the Police Department in an administrative support capacity, performing general clerical, secretarial and public contact work of moderate difficulty and variety (temporary or permanent). - Acts as a “back‑up” to the Records Section to assist with shift coverage during vacations, illnesses or other staffing shortages when assigned to other divisions. - Works under general supervision of a supervisor, adhering to established policy and procedure. - Maintains high level of accuracy and thoroughness; work reviewed via logs, entries, reports, citizen feedback and conferences. Also shift work: "This position works shifts, including nights, weekends and holidays." That's schedule. Now the Duties and Responsibilities list we already captured. Education and Experience: "High school graduate supplemented by college course work in business, criminal justice or a related field, plus one year of experience which involved heavy public contact work; or any equivalent combination of education and experience which provides the following knowledge, abilities and skills:" Then list of knowledge, abilities, skills. We need to capture those as qualifications/requirements. List of knowledge, abilities, skills: - Knowledge of standard office terminology, procedures, routines and equipment. - Knowledge of the operation of radio receiving and transmitting equipment. - Ability to understand and carry out oral and written instructions. - Ability to maintain accurate records and files. - Ability to establish and maintain effective relationships with coworkers, officers, administrators, and the general public. - Ability to complete and maintain CCIC certification. - Ability to remain calm under pressure. - Ability to prepare accurate written reports. - Ability to handle numerous tasks at one time and to be able to complete each task correctly. - Ability to work with detail. - Ability to work in a team environment. - Ability to complete and maintain certification in the Colorado Certified Records Network. Special Necessary Skills: - Typing - 40 wpm. - Requires independent problem solving skills and self motivation. Supplemental Information: background investigation etc. That's a requirement. Now Benefits: we have details for Regular Part-Time 20+ Employee. We'll include that. Pay: hiring range $22.92 - $26.36/hour. Schedule: part-time, -20 hours per week (the posting says CLASSIFIED AS -20 HOURS PER WEEK). Also shift work including nights, weekends, holidays. Now we need to output HTML fragment with sections: maybe
About the role
with prose summarizing nature of work? But we must not repeat job title. We can include a short paragraph about the role using the Nature of Work description (but not duplicate duties). However we must preserve all substantive information; we can include the Nature of Work paragraph as prose under About the role. Then Responsibilities section with- list of duties (including those from Nature of Work and the detailed list). Qualifications section with Education and Experience, knowledge/abilities/skills, special necessary skills, background investigation. Skills section maybe separate? But we already have skills in qualifications; but we could separate Skills as its own section if we have specific skills like typing 40 wpm, independent problem solving, self motivation. However the instructions: Prefer a few substantive sections over many thin ones. So we could combine Education and Experience, Knowledge/Abilities/Skills, Special Necessary Skills, and background investigation into a Qualifications section. Skills could be part of Qualifications. But we also have a separate Skills heading in the rules; we could still include Skills if we have content. But we might combine to avoid thin sections.
We need Benefits, Pay, Schedule sections only if content exists. We have all three.
Thus sections: About the role, Responsibilities, Qualifications, Benefits, Pay, Schedule.
Make sure not to include empty sections.
Now produce HTML.
We need to ensure we don't include any boilerplate like EEO, legal, application instructions, the long list of questions (01-15). Also remove "Supplemental Information" maybe we incorporated background investigation.
Now craft the HTML.
Let's write:
About the role
This is a part‑position classified as 20 hours per week, with a hiring range of $22.92‑$26.36 per hour. The role provides administrative and technical support to the Police Department’s Records Unit, performing a wide variety of technical and complex clerical and communication tasks in police records operation. The employee reviews crime and incident reports for quality control, maintains data
- list of duties (including those from Nature of Work and the detailed list). Qualifications section with Education and Experience, knowledge/abilities/skills, special necessary skills, background investigation. Skills section maybe separate? But we already have skills in qualifications; but we could separate Skills as its own section if we have specific skills like typing 40 wpm, independent problem solving, self motivation. However the instructions: Prefer a few substantive sections over many thin ones. So we could combine Education and Experience, Knowledge/Abilities/Skills, Special Necessary Skills, and background investigation into a Qualifications section. Skills could be part of Qualifications. But we also have a separate Skills heading in the rules; we could still include Skills if we have content. But we might combine to avoid thin sections.
We need Benefits, Pay, Schedule sections only if content exists. We have all three.
Thus sections: About the role, Responsibilities, Qualifications, Benefits, Pay, Schedule.
Make sure not to include empty sections.
Now produce HTML.
We need to ensure we don't include any boilerplate like EEO, legal, application instructions, the long list of questions (01-15). Also remove "Supplemental Information" maybe we incorporated background investigation.
Now craft the HTML.
Let's write: