Part Time Personnel Specialist - Community Services

About the role

The City of Anaheim Community Services Department is seeking a highly organized and detail-oriented Part Time Personnel Specialist to perform complex specialized employment and recruitment duties. In addition, this position will perform front desk duties, including greeting customers, answering telephones, etc.

Responsibilities

• Tracks yearly work hours and merit hours for all part-time employees.
• Prepare all recruitment job flyers, interview rate sheets, and questions for the delegated employment activities; ensure all applicable State, Federal laws and city policies are in compliance.
• Maintain up-to-date mailing lists for job bulletins.
• Maintain accurate and up-to-date card files for active/inactive employees.
• Input a large volume of personnel actions affecting part-time employees such as new hires, merit increases, promotions and terminations.
• Complete employment verifications by phone and/or mail.
• Maintain an interest card file of selected part-time classifications.
• Maintain accurate recruitment files and eligibility lists for all part-time positions.
• Set up interview appointments; notify applicants of their status by mail and/or phone.
• Compose and type a wide variety of correspondence using judgment and requiring knowledge of delegated employment policies and procedures.
• Compose and place newspaper ads for current recruitments.
• Greet the public and answer questions over the counter and by telephone.
• Explain policies and procedures related to delegated employment activities.
• Compile information for a variety of narrative and statistical reports, locating sources of information, devising forms to serve data and determining proper format for finished report.
• Maintain accurate personnel files for part-time employees; ensures files are in compliance with Federal, State and local laws.
• Reviews Part-time step hours report of delegated employees to determine merit due dates, initiates merit process and submits to management for approval; inputs authorized action forms.
• Oversee the Human Resources Delegated responsibilities for the Community Services Department which includes: creating and promoting recruitments, filtering and reviewing applications, notifying candidates of interviews, review and monitor interview questions, conduct new hire orientations, inputting employee information into the HR software system and maintain electronic and paper personnel files.

Qualifications

• Performing highly complex professional support functions involving extensive record keeping, interpretation of policies and procedures relative to recruiting and hiring activities and a high level of independence of action in performing duties.
• Pertinent payroll rules and regulations; modern office equipment and procedures; proper telephone etiquette; computer terminals and associated software; English usage, spelling, grammar and punctuation; basic math; advanced record keeping methods; pertinent procedures related to the delegated employment activity.
• Operate a computer terminal with accuracy and use of associated software; read, understand and apply complex materials; accurately process payroll/personnel actions; proofread and detect errors in typing, spelling and punctuation; establish and maintain extensive, complex record keeping systems; organize work and set priorities; develop procedures; compile data and prepare narrative and statistical reports; compose correspondence; understand pertinent procedures and functions quickly and apply them without immediate supervision; establish and maintain effective relationships with those contacted in the course of work; keyboard at a net corrected speed of 50 words per minute.
• Experience: Performing highly complex professional support functions involving extensive record keeping, interpretation of policies and procedures relative to recruiting and hiring activities and a high level of independence of action in performing duties.
• Experience in coordinating recruitments, using an applicant tracking system such as NEOGOV and hiring of candidates.
• Experience using a Human Resources Information System (AMS, PeopleSoft, IFAS, etc.).