Part-Time Operations Officer

About the role

The Pingry School is a prestigious K-12 coeducational, independent day school founded in 1861 by Dr. John F. Pingry. With campuses in Basking Ridge, Pottersville, and Short Hills, New Jersey, Pingry emphasizes academic excellence, an Honor Code, and a commitment to arts, athletics, community, and civic engagement. The school’s mission is to inspire lifelong learning, personal growth, and social responsibility, preparing students to be global citizens of the 21st century. Pingry serves more than 1,100 students from over 90 towns across New Jersey and New York.

Operations Officers are the heartbeat of campus afternoon and evening life. In this dual-purpose role, you serve as a professional ambassador and a logistical “utility player.” You are the first face our community sees, greeting visitors with warmth, and the steady hand behind the scenes ensuring our facilities are safe, secure, and ready for action. Reporting to the Assistant Director of Operations, you ensure that as the school day transitions into evening activities, our standards of excellence never waver.

This is a part-time position, working Monday through Friday from 2:30 pm to 7:30 pm, with occasional weekend or special event responsibilities. The role is primarily based at the Basking Ridge campus, with occasional duties at other campuses as needed, aligned with the school calendar and operational requirements.

Responsibilities

• Provide professional reception services, manage guest check-ins via SchoolPass/Ruvna, and facilitate wayfinding for families and visitors.
• Partner with Athletics, Facilities, and Auxiliary Programs to support evening event setups, breakdowns, and traffic flow.
• Conduct security rounds, monitor surveillance systems via Milestone XProtect, and ensure strict access controls to keep students and staff safe.
• Maintain expertise in Pingry’s emergency protocols and lead/support safety drills with confidence.
• Model the school’s values of integrity and respect in every interaction with students, faculty, and the public.

Qualifications

• Previous experience in hospitality, operations, security, or a school setting is a plus.
• Valid First Aid/CPR/AED certification or the willingness to obtain it upon hire.
• Ability to remain on your feet for extended periods, walk long distances across campus, and lift up to 50 lbs.
• High school diploma or equivalent.
• A deep commitment to fostering a diverse, equitable, and inclusive community aligned with Pingry’s mission.

Skills

• Master of First Impressions: naturally warm, professional demeanor and pride in making every visitor feel seen, heard, and welcomed.
• “Utility Player”: ability to shift from reception desk to event setup and find satisfaction in “making it happen.”
• “Cool, Calm, and Collected”: ability to manage a busy lobby, monitor security feeds, and handle logistical hiccups without losing composure.
• Hyper-Observant: “sixth sense” for campus safety, noticing small details and taking initiative to address them.
• Tech-Savvy Communicator: comfortable using Google Workspace and security platforms to keep the team informed and the campus organized.

Pay

The salary range for this position is $18–$25/hour. Final compensation will be determined based on experience and education.

Benefits

• Medical, dental, and vision coverage.
• Retirement plans with employer matching.
• Life and disability insurance.
• Tuition remission for employees’ children.
• Access to wellness and professional development resources.