Part-Time Operations Director - Queen of Apostles Parish - Vic II

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also operates one of the country's largest seminaries and a private school system comprising 150+ elementary and secondary schools, which have received 96 U.S. Department of Education Blue Ribbon Awards.

About the role

The Operations Director (OD) will be a practicing Catholic, supporting the Catholic Church teachings, mission, and values, serving as the professional administrator and strategic leader at one or more parishes of the Archdiocese of Chicago. The OD assists the pastor with the stewardship of the human, financial, and physical resources of the parish in accordance with Archdiocesan policies and guidelines. This role leads and builds the operations team, including bookkeepers, office, and maintenance staff. The OD works closely with the Pastor, Principal (where applicable), and the Director of Vicariate Operations to drive positive financial and operational performance while handling highly confidential information.

Serving the vibrant Lincoln Square neighborhood on the North side of Chicago, Queen of Apostles is a growing parish with outstanding potential. We are searching for a talented Operations Director dedicated to the mission of the parish to support our Pastoral team in this time of growth and renewal.

Responsibilities

• Financial Management
  • Prepares, evaluates, and communicates Parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger.
  • Develops monthly variance reports and reforecasts; reviews all reports with the Pastor and Principal (as applicable).
  • Ensures proper internal controls are in place and followed.
  • Serves as Parish representative to banks, manages accounts, and identifies and resolves discrepancies.
  • May perform bookkeeping functions including payables, receivables, and all other Parish (church and school) revenue and expenses.
  • Oversees purchasing, contract negotiations, and vendor relationships.
  • Acts as the staff liaison to Parish Finance Council; supports School Board as applicable.
  • Coordinates capital campaign pledges and collections, fund-raising events, pledge drives, Parish offertory collections, and stewardship.
  • Utilizes Archdiocesan best practices.
  • Confirms that all federal, state, and local taxes are paid in accordance with regulations.
• School Support
  • Develops and manages the school economic model to assess the financial impact of initiatives (e.g., enrollment vs. tuition price vs. discounts vs. cost).
  • Supports the Principal in developing assumptions for the annual budget.
  • Reforecasts school finances each fall after enrollment season.
  • Supports and assists the Principal and Pastor in all school financial management matters, including:
    • Tuition setting process
    • Tuition collection process
    • Financial aid process
    • Expense tracking and management
  • Serves as a member of the School Financial Aid Committee.
• Buildings Management
  • Manages major repairs, renovations, and capital projects in accordance with Archdiocesan policies.
  • Acts as liaison to Archdiocesan administrative agencies.
  • Manages custodial maintenance functions.
  • Acts as a resource for the Building Committee.
  • Is responsible for Parish security, leasing, rental, use of Parish facilities, and acts as a liaison to local government agencies.
• Human Resources Management
  • Works closely with the Vicariate Human Resource Manager regarding all HR policies.
  • Manages payment of salaries and benefits.
  • Oversees the management of the Parish office (as applicable).
  • Manages the Parish office staff and employee performance, including completion of performance management practices.
  • Evaluates support staff through yearly performance reviews.
  • Oversees implementation of the guidelines and policies for volunteers.
• Communication/Information
  • Directs/oversees preparation of publication of relevant information presented in the Sunday Bulletin.
  • Oversees the maintenance of the Parish census and database.
  • Maintains Information Technology including computers, internet, telephone, copiers, etc.
  • Oversees the management of Parish operational and financial records.
• Project/Team Management
  • Manages Parish project plans; identifies needs and required action, tracks and communicates status to relevant stakeholders, identifies challenges, and implements necessary corrections.
  • Organizes and facilitates weekly staff meetings to ensure timely communication of project status, new assignments, and regular responsibilities.
  • Brings ideas, plans, and best practices to the Parish from Vicariate and Archdiocesan meetings.

Requirements

• Must be Catholic and demonstrate understanding, respect, and support of the Catholic Church teaching, mission, and values.
• Experience in Accounting, Finance, or related business practices.
• Able to identify opportunities for improvement, evaluate issues and situations, and propose and implement recommendations/solutions.
• Strong proficiency in QuickBooks and Microsoft Office, especially Excel.
• Experience in Human Resources practices, including people leadership, interviewing and selection, and policy application.
• Able to be entrusted with highly confidential information.
• Must hold a bachelor’s degree or higher in Accounting, Finance, or Business Management.

Preferred Qualifications

• Experience with a not-for-profit organization or in Church management.

Pay

This position has an annualized salary range of $32,785.00 - $40,981.50. An employee’s pay within the salary range will be based on factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Benefits

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.