Operations Director Part Time - Sts. Martha, Mary and Lazarus - Vic. VI
About the role
The Operations Director (OD) will be a practicing Catholic, supporting the Catholic Church teachings, mission and values, serving as the professional administrator and strong strategic leader at one or more parishes of the Archdiocese of Chicago.
Responsibilities
Prepares, evaluates, and communicates the Parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger.
Develops monthly variance reports and reforecasts. Reviews all reports with the Pastor and Principal (as applicable).
Serves as Parish representative to banks, manages accounts, and identifies and resolves discrepancies.
May perform bookkeeping functions including but not limited to, payables and receivables and all other Parish (church and school) revenue and expenses.
Oversees purchasing, contract negotiations and vendor relationships.
Serves as the staff liaison to Parish Finance Council; supports School Board as applicable and necessary.
Coordinates capital campaign pledges and collections, fund raising events, pledge drives, Parish offertory collections and stewardship.
Utilizes Archdiocesan best practices.
Confirms that all federal, state and local taxes are paid in accordance with federal, state and local regulations.
Develops and manages the school economic model to assess the financial impact of initiatives (e.g. enrollment vs. tuition price vs. discounts vs. cost).
Supports the principal in developing assumptions for the annual budget.
Reforecasts school finances each fall after enrollment season.
Serves as a member of the School Financial Aid Committee.
Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies.
Acts as liaison to Archdiocesan administrative agencies.
Manages custodial maintenance functions.
Acts as a resource for the Building Committee.
Is responsible for Parish security, leasing, rental, use of Parish facilities, and acts as a liaison to local government agencies.
Works closely with the Vicariate Human Resource Manager regarding all HR policies.
Manages payment of salaries and benefits.
Oversees the management of the Parish office (as applicable).
Manages the Parish office staff and employee performance, including completion of performance management practices.
Evaluates support staff through yearly performance reviews.
Oversees implementation of the guidelines and policies of volunteers.
Directs/oversees preparation of publication of relevant information presented on the Sunday Bulletin.
Maintains Information Technology including but not limited to computers, internet, telephone, copiers, etc.
Maintains Parish operational and financial records.
Manages Parish project plans; identifies needs and required action, tracks and communicates status to relevant stakeholders, identifies challenges to plan progress and completion and makes necessary corrections, and implements initiatives as applicable progress and identifies follow-up actions.
Organizes and facilitates weekly staff meetings to ensure all necessary information such as project plan status, new assignments, and status of regular responsibilities is communicated to and by team members in a timely manner, and identify and address any challenges to progress and success.
Buys and sells property and equipment.
Brings ideas, plans, and best practices to the Parish from Vicariate and Archdiocesan meetings.
Requirements
Must be Catholic and demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
Experience in Accounting, Finance, or related business practices.
Strong proficiency in QuickBooks and Microsoft Office, especially Excel.
Experience in Human Resources practices, including people leadership, interviewing and selection, policy application.
Must hold bachelor degree or higher in one of the related fields: Accounting, Finance, or Business Management.
Preferred Experience with a not-for-profit organization or in Church management.
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here. This position has an annualized salary range of $31,738.00 - $39,672.00. An employee’s pay within the salary range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.