Part Time - Nursing Research - Administrative Support Assistant

The Center for Nursing Research (CNR) is seeking a dynamic and energetic part-time administrative support assistant.

Job Duties

• Greet students and faculty, provide information and/or refer as appropriate
• Review and respond to phone and email communications
• Act on routine requests
• Schedule faculty meetings via Zoom – Committee meetings also on Zoom
• Reserve meeting or information session classroom/conference rooms
• Order refreshments
• Compile and organize information to develop agendas, meeting materials, and minutes
• Serve as resource to others on daily office operations including office equipment, software application usage, and information processing procedures
• Maintain inventory and order/purchase office supplies and marketing materials
• Arrange for equipment and suite maintenance
• Process work orders for facilities repairs/IT/other office needs
• Maintain confidential and/or sensitive information and materials
• Aid in promotion, placement, and payment of undergraduate student research assistants
• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
• Assist with proofreading documents
• Support committees by taking minutes at meetings, scheduling meetings, and preparing documents and reports
• Serve on committees or assist with special projects
• Perform other duties as assigned

Requirements and Qualifications

• Strong organizational and time-management skills
• Ability to manage multiple tasks and prioritize effectively
• Proficient in Microsoft Office software
• Excellent communication skills, both written and verbal
• Previous administrative experience is a plus
• Experience in Microsoft Office, including Word and Excel, is preferred
• Must possess the ability to maintain confidentiality and to work in a team-oriented environment

Skills

• High School Diploma and two (2) years related experience
• Or, an equivalent combination of education and experience

This opening offers a flexible work arrangement that combines remote and on-campus work of approximately 20 hours per week. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive.

Campus Security Crime Statistics: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.