Part Time Front Desk and Administrative Assistant

Key Responsibilities

• Greet clients, visitors, and vendors in a professional, warm, and friendly manner.
• Manage the reception area to ensure it remains tidy and welcoming.
• Answer, screen, and forward incoming phone calls, taking accurate messages and directing inquiries to the appropriate department.
• Manage incoming and outgoing mail, packages, and deliveries.
• Provide comprehensive administrative support to the management team and staff.
• Maintain office files, records, and databases with high attention to detail.
• Prepare and edit correspondence, reports, and other documents.
• Auxiliary with special projects and perform general clerical duties, including photocopying, scanning, and filing.
• Monitor and order office supplies, ensuring inventory levels are maintained.
• Cope with building maintenance and service providers for office equipment repairs or facility needs.
• Support internal communications.

Qualifications

• Experience: 1–3 years of experience in a front desk, reception, or administrative support role preferred.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); strong verbal and written communication skills; excellent organizational and time-management abilities; a calm and professional demeanor when handling high-pressure situations or difficult inquiries.
• Education: High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.
• Attributes: Dependable, detail-oriented, and capable of working independently with minimal supervision.