Part-Time Executive Assistant II – City Attorney’s Office

About the role

This is an on-call position, which means it is a part-time, hourly role. This position will work up to 39 hours per week. The pay range for this position $25.00 - $31.00/hour based on experience and education.

Responsibilities

• Oversight of courtroom printer functionality and maintenance
• Brochure printing, organization, and consistent stocking for distribution
• Maintaining and updating the internal staff phone list
• Office supplies inventory management and ordering
• Filing pretrial and probation revocation reports, ensuring accuracy and timeliness
• Managing incoming emails for general responses
• Updating name records with new addresses
• Cooking meeting logistics, including scheduling and securing rooms for all-PACE meetings
• Handling confidential information with discretion and professionalism
• Reviewing and processing claim payment requests
• Sorting and distributing incoming mail and packages to the appropriate departments and staff
• Cooking facilities requests to ensure operations run efficiently
• Preparing, maintaining, and distributing miscellaneous reports to support departmental operations and management needs
• Other duties as assigned

Requirements

The City Attorney’s Office is hiring part-time Executive Assistant II for the Prosecution and Code Enforcement (PACE) and Finance and Business Operations (FABO) Sections of the Department of Law. Specifically, as the Executive Assistant of City Attorney’s Office, you will:

• Oversight of courtroom printer functionality and maintenance
• Brochure printing, organization, and consistent stocking for distribution
• Maintaining and updating the internal staff phone list
• Office supplies inventory management and ordering
• Filing pretrial and probation revocation reports, ensuring accuracy and timeliness
• Managing incoming emails for general responses
• Updating name records with new addresses
• Cooking meeting logistics, including scheduling and securing rooms for all-PACE meetings
• Handling confidential information with discretion and professionalism
• Reviewing and processing claim payment requests
• Sorting and distributing incoming mail and packages to the appropriate departments and staff
• Cooking facilities requests to ensure operations run efficiently
• Preparing, maintaining, and distributing miscellaneous reports to support departmental operations and management needs
• Other duties as assigned

Qualifications

• Strong organizational skills
• Ability to follow through on assignments and meet deadlines
• Strong communication skills
• Ability to learn new software systems

Skills

The ideal candidate has some or all the following experience, skills, and characteristics:

• Strong organizational skills
• Ability to follow through on assignments and meet deadlines
• Strong communication skills
• Ability to learn new software systems

Benefits

This position is eligible to enroll in the City and County of Denver’s 457b retirement plan. This position is not eligible for other additional benefits.

Pay

The pay range for this position $25.00 - $31.00/hour, based on experience and education.

Schedule

The work schedule is Monday through Friday, with specific hours to be determined upon hire.

About Us

The Denver City Attorney’s Office is one of the largest law firms in Colorado, with over 230 attorneys and staff members comprised of paralegals, victim advocates, and other support and supervisory staff members. It may have the most diverse practice of any law firm in Colorado since Denver is a home rule city and county. Clients include the Mayor, City Council, all other elected and appointed officials, all city agencies, departments, boards, commissions, and employees. The City Attorney's Office is dedicated to providing an equitable, inclusive, and diverse work environment. Through Equity, Diversity, and Inclusion efforts, we strive to respect and honor differences, create a culture of compassion, collaboration, and common purpose for sharing our talents, skills, and creativity with each other. We are committed to removing barriers and providing opportunities.

What You’ll Bring

Our ideal candidate has some or all the following experience, skills, and characteristics:

• Strong organizational skills
• Ability to follow through on assignments and meet deadlines
• Strong communication skills
• Ability to learn new software systems

Who We Are & What You’ll Do

The Denver City Attorney’s Office is hiring part-time Executive Assistant II for the Prosecution and Code Enforcement (PACE) and Finance and Business Operations (FABO) Sections of the Department of Law. Specifically, as the Executive Assistant of City Attorney’s Office, you will:

• Oversight of courtroom printer functionality and maintenance
• Brochure printing, organization, and consistent stocking for distribution
• Maintaining and updating the internal staff phone list
• Office supplies inventory management and ordering
• Filing pretrial and probation revocation reports, ensuring accuracy and timeliness
• Managing incoming emails for general responses
• Updating name records with new addresses
• Cooking meeting logistics, including scheduling and securing rooms for all-PACE meetings
• Handling confidential information with discretion and professionalism
• Reviewing and processing claim payment requests
• Sorting and distributing incoming mail and packages to the appropriate departments and staff
• Cooking facilities requests to ensure operations run efficiently
• Preparing, maintaining, and distributing miscellaneous reports to support departmental operations and management needs
• Other duties as assigned

Required Minimum Qualifications

• Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate.
• Experience Requirement: Three (3) years of administrative/secretarial experience which must include one year of experience providing support to a core middle manager.

Application Deadline

The position is expected to stay open until Sunday, July 12, 2026. Please submit your application as soon as possible and no later than Sunday, July 12th at 11:59 PM to ensure consideration.