Part-Time Engineering Administrative Assistant

Posting Date: September 17, 2026

Department: Engineering

Reports to: Public Works Director/City Engineer

Overview

Under general supervision, performs a full range of secretarial and administrative support functions for the Public Works Director and Engineering Department staff, including the Building Official and Building Inspector.

Responsibilities

• Acts as intermediary between the Engineering Department staff and the public, including screening telephone calls, letters, and visitors.
• Schedules meetings and appointments.
• Organizes and maintains files and records for the Director and the Engineering Department.
• Schedules use of department facilities.
• Takes and transcribes meeting minutes.
• Composes and types routine letters and memoranda.
• Answers routine correspondence or routes it to appropriate staff.
• Answers routine questions and furnishes information.
• Edits correspondence and reports.
• Researches and prepares special reports, including gathering and summarizing data.
• Schedules and prepares materials for meetings.
• Assists in coordinating administrative projects, tasks, and operations.
• Organizes, maintains, and digitally archives paper plans and inspection reports or related documents.
• Reviews plans for acceptance criteria, processes payments, assists with scheduling building inspections, and assists with preparation of monthly reports.
• Follows up on pending matters.

Skills

• Knowledge of office management practices and procedures.
• Knowledge of departmental operations and functions.
• Knowledge of general bookkeeping practices and procedures.
• Knowledge of computer software: Microsoft Word, Excel, Outlook, etc.
• Skill in establishing and maintaining effective working relationships with other City staff and the public.
• Skill in following complex oral and written instructions, policies, and procedures.
• Skill in operating a variety of office equipment, including desktop computer and telephone equipment.
• Ability to maintain and handle confidential information.
• Ability to work under pressure and be multi‑task oriented.
• Ability to communicate effectively and professionally both verbally and in writing.

Qualifications

• High school diploma, GED, or equivalent.
• Experience equivalent to three years' full‑time secretarial support work; completion of a post‑high‑school training program in a closely related area may substitute for one year of the required experience.
• Typing speed of 55 wpm.
• Valid Utah driver’s license.
• Successful completion of a background check, driving record check, and pre‑employment drug test (job offer contingent upon results).

Pay

Starting Salary $23.06 per hour

Schedule

Part‑Time